Hybrid UTILITY SERVICES SUPERVISOR - WATER RESOURCES bei City of Monroe (NC), NC

About the Department

Performs difficult work planning, coordinating, and supervising the administrative activities of a department; handling budgetary items, purchasing, and contract processes and records management; responding to citizen and council requests and confidential issues; does related work as required. Work is performed under limited supervision. Supervision is exercised over assigned administrative support staff.  

This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, kneeling, crouching, reaching, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Position Duties

Writes, edits and maintains a variety of contracts, pay requests, change orders; monitors and maintains insurance certificates to avoid expiration and missing required verbiage; processes requisitions and purchase orders; handles division contract administration including approval and entry into computer system; training and supervising administrative support staff.

Supervises administrative support staff; trains, orients, and evaluates support staff; interviews administrative support staff.

Coordinates office activities, meetings, and appointments for department staff; performs administrative tasks and special projects as directed.

Assists with confidential personnel files; preparation, maintenance, and processing personnel action forms.

Composes correspondence and prepares reports independently or from oral instructions.

Develops and composes written departmental policies and procedures related to administrative and budgetary processes.

Develops, establishes, and maintains office filing, indexes, and record systems and oversees maintenance of same; oversees and participates in the preparation and maintenance of contracts.

Performs a variety of complex clerical and office assistance duties; operates a variety of office equipment.

Coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary, and other financial data; reconciles invoices with payment vouchers; reviews and approves invoices and purchase orders; performs calculations and posts to statistical and other records applying knowledge of regulations.

Attends meetings, takes and transcribes meeting minutes; maintains minute books; oversees the preparation of packages for dissemination prior to meetings; coordinates and organizes events; makes travel arrangements.

Receives calls, ascertains nature of business, and directs to appropriate party for disposition; responds to inquiries and complaints.

Oversees, monitors, and requisitions supplies and equipment for offices.

Performs related tasks as required.

Minimum Qualifications

Comprehensive knowledge of the organization and functions of the department and of general administrative policies and practices; comprehensive knowledge accounting and bookkeeping practices and techniques; comprehensive knowledge of standard office practices, procedures, equipment, and secretarial techniques; ability to read, decipher, interpret, and understand difficult, detailed, and complicated concepts with specialized vocabulary; ability to keep records and to prepare accurate reports from sources; ability to perform and organize work independently; ability to prepare effective correspondence on technical matters and to perform routine office management details without referral to supervisor; ability to establish and maintain effective working relationships with associates and the general public.

EDUCATION AND EXPERIENCE:

Any combination of education equivalent to an Associate or Technical degree from an accredited college or university with major course work in business administration or related field and considerable experience overseeing office operations including some supervisory experience.  

Other Qualifications

Possession of a valid North Carolina driver’s license.

Possession of Notary Public certification.