Hybrid Administrative Assistant - Maple Park Apartments bei Hayes Gibson Property Services

Description

Principal Objectives of the Administrative Assistant

Principal Objective of Position: Assist Property Management with the day to day operations and resident relations through administrative support of resident requests, maintenance services, and office responsibilities.

• Answer and route phone calls from residents and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Provide high quality of customer service, update and maintain current daily and emergency resident contact lists and resident information manuals.
• Provide support to Property Managers by producing, modifying and /or distributing various forms, spreadsheets, manuals, and information packages.
• Process correspondence for residents, contractors and other third parties for Property Management staff.
• Maintain and update as necessary all resident contact information, after hour access
• Maintain reported Risk Management Policies and Incidents immediately upon occurrence and emergency contact information as well as a master resident contact e-mail address listing.
• Handle miscellaneous assignments as requested by management
• Maintained highly organized filing system for leases, residents, insurance certificates, vendors, buildings, drawings, contracts and PO’s.
• Assisted property manager as needed on special projects
• Assist with the coordination of rent/lease collections

Requirements

Join Our Team as a Full-Time Administrative Assistant!

Are you a passionate, creative, and organized individual with a knack for building vibrant communities? We’re looking for a dynamic Receptionist to join our team full-time and help us foster engagement and connection within our growing community.

What You'll Do:

• Engage & Inspire: Cultivate a positive and active community through engaging content, events, and interactions.
• Strategize & Implement: Develop and execute community strategies that drive growth and participation.
• Collaborate & Lead: Work closely with cross-functional teams to enhance community experience and feedback.
• Monitor & Report: Track community metrics and provide insights to continuously improve our approach.

What We’re Looking For:

• Passion for Community Building: You have a genuine interest in creating meaningful connections and fostering an inclusive environment.
• Strong Communication Skills: Your ability to connect with people and convey messages effectively sets you apart.
• Organizational Excellence: You thrive in managing multiple projects and details with a proactive attitude.
• Experience in Administration: Previous experience in a similar role or field is highly desirable.

Work Hours & Benefits:

• Hours: Monday through Friday 8am-5:00pm with an hour for lunch.
• Benefits: We offer comprehensive health, dental, and vision insurance, a 401k plan, paid time off (PTO) based on longevity, and holidays off.
• Compensation: Competitive Pay.

Why Join Us?

• Impactful Role: Play a key part in shaping our community and making a difference.
• Innovative Environment: Work in a dynamic and supportive team where your ideas are valued.
• Growth Opportunities: Benefit from professional development and career advancement.

If you’re ready to take on a role that’s as rewarding as it is exciting, we want to hear from you! Apply now to become a cornerstone of our community and help us grow and thrive together.

Apply Today and Start Your New Adventure!