Hybrid Accounting Specialist bei Hope the Mission

Position Summary

The mission of Hope the Mission is to prevent, reduce, and eliminate poverty, hunger, and homelessness by offering immediate assistance and long-term solutions. 

Working under the supervision of the Senior Accounting Specialist, the Accounting Specialist  aids in cultivating a team-oriented work environment aligned with the long-range plan, mission, vision, and values of HTM.

The Accounting Specialist fulfills departmental responsibilities by successfully working in coordination with the Admin., Accounting and Finance teams to ensure compliance with HTM’s accounting procedures. 

A successful Accounting Specialist  is analytical, has perseverance, strong attention to detail, and superior problem-solving and organizational skills.

Primary Duties and Responsibilities

• Proper expense classification and grant coding.

• Accounts payable, including vendor records maintenance.

• Assists in the preparation of monthly financial statements as requested.

• Assistance with the annual audit process.

• Assists in preparation of reports when requested.

• Assists with Accounts Receivables, including invoice preparation when required.

• Compile all receipts for expenses and reimbursements.

• Enter all transactions for multiple credit cards accounts.

• Enter and update information into relevant databases.

• Open, organize, and distribute checks and credit card slips that come by mail.

• Assist in donation processing and donor database maintenance.

• New Vendor setup and maintenance.

• Research, track, and resolve documentation problems and discrepancies.

• Review source documents, including matching PO to Invoice for A/P.

• Track and enter employees’ expense reports.

• Works with and assists Department supervisor(s) and Director of Finance,  when needed in order to complete all yearly offsite audit tasks.

• Maintain and organize back-up documents on “Dropbox” database.

• Store hard copies of data in an organized manner to optimize retrieval.

• Advise accounting department supervisor(s) of issues related to data or vendor discrepancies.

Knowledge, Skills, and Abilities

• Advanced skills in MS Office (Excel), accounting software, and databases.

• Excellent verbal and written communication skills.

• Demonstrate open, clear, concise and professional communication.

• Ability to manipulate a large amount of data and interpret analyses.

• Strong interpersonal, written and verbal communication skills.

• Ability to complete assignments with attention to detail and high degree of accuracy.

• Proven ability to perform effectively in a demanding environment with changing workloads.

• Results driven; demonstrate ownership and accountability.

• Identifies bottlenecks and drives improvements.

• Work independently or as part of a team and follow through on assignments with minimal supervision.

• Ability to establish and maintain cooperative working relationships with co-workers and customers, and vendors.

• Work according to a strict set of procedures within the provided timelines

• Flexible approach, working with several cross-disciplinary teams in a collaborative style.

• Ability to work independently, with initiative, and handle multiple priorities and tasks.

• Ability to work in sensitive situations and maintain confidentiality.

• Excellent people skills with the ability to partner with dynamic leadership team. Comfort with tasks ranging from daily to specialized.

• Assists with special projects and analysis as needed.

• May require travel dependent on HTM’s  needs.

Qualifications

A minimum of 3-5 years and experience in accounting. 

Other Requirements

• Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis

• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

• Ability to operate a computer, fax, and telephone

• Prolonged periods of sitting at a desk and working on a computer 

• Occasionally lift and/or move, push and pull up to 25 pounds

• Performs any other duties, projects and responsibilities as assigned by manager

Employment Classification

• FLSA Status: Non-Exempt

• Payroll Status: Hourly

• Work Schedule: Full Time

Physical, Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is required to: Routinely required to sit; walk; climb stairs; engage in verbal, written, and email communication; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch.. Occasionally required to move around the Administration office. Can observe and respond to people and situations and interact with others encountered in the course of work. Handle, fingers, grasp and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Drive vehicle in and around Los Angeles County, as needed; be able to enter buildings that may require climbing stairs. Be periodically subjected to outside environmental conditions. Use a desktop and/or laptop computer; copy, postage and fax machines. Complete all required forms in personal writing.