Hybrid Administrative Associate II - Immunology bei Boston Children’s Hospital
Boston Children’s Hospital · Boston, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Boston
Status
Standard Hours per Week
Job Posting Category
Job Posting Description
The Division of Immunology at Boston Children’s Hospital provides evaluation and treatment for patients with asthma, allergies, immune system disorders, skin diseases, and rheumatologic and inflammatory conditions. Learn more about the Division here.
Key Responsibilities:
- Transcribes and types correspondence, forms, reports, manuscripts, and other materials from recorded dictation, shorthand, or rough draft. Prepares documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation, and spelling.
- Answers, screens, and routes telephone calls and greets and directs patients/families, visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Drafts responses to routine correspondence.
- Schedules appointments and meetings and maintains personal calendars for physician/supervisor(s). Reserves meeting locations, orders refreshments, and prepares meeting agenda and other materials. Prepares travel arrangements as necessary. Assists in organizing and scheduling conferences, seminars, and other department-sponsored programs or events.
- Maintains departmental files, records, and databases. Enters information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed.
- Monitors and maintains office equipment and supply inventory. Reorders standard office supplies according to established guidelines and requests equipment repair services as needed. Communicate with hospital support service departments to request needed services.
- Prepares, routes, and tracks routine administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors.
- Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials, and sorting, collating, and distributing documents. Provides positive and effective customer service that supports departmental and hospital operations.
Education:
- High school diploma/GED required.
- Basic computer skills required.
- Previous administrative or customer service experience preferred.