Hybrid MEDICAL RECORDS ASSISTANT - Part Time bei Adara Living

About the Role:

We are seeking a highly motivated and detail-oriented Medical Records Assistant to join our team at Adara Living in Broomfield, Colorado. As a Medical Records Assistant, you will be responsible for maintaining and organizing patient medical records in accordance with industry standards and regulations. You will work closely with healthcare providers and staff to ensure that patient records are accurate, up-to-date, and easily accessible. Your attention to detail and ability to work efficiently in a fast-paced environment will be critical to your success in this role. This is an excellent opportunity to join a dynamic and growing healthcare organization.

Minimum Qualifications:

• High school diploma or equivalent
• 1+ years of experience in medical records management or related field
• Knowledge of medical terminology and HIPAA regulations

Preferred Qualifications:

• High School Diploma or equivalent 
• Experience with electronic medical records systems
• Strong organizational and time management skills
• Excellent communication and interpersonal skills

Responsibilities:

• Maintain and organize patient medical records in accordance with industry standards and regulations
• Ensure that patient records are accurate, up-to-date, and easily accessible
• Work closely with healthcare providers and staff to ensure that patient records are complete and accurate
• Assist with the release of medical records to authorized parties
• Maintain confidentiality and security of patient information at all times
• Receive and follow work schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Assist in organizing, planning and directing the medical records section in accordance with established policies and procedures.
• Assist in the orientation program for all personnel in accordance with our policies and procedures.
• Assist the Medical Records Consultant as required.
• Maintain minutes of meetings/files as necessary.
• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility, to assure that medical records can be properly maintained.
• Collect, assemble, check and file resident charts and personnel records as required.
• Ensure incomplete records/charts are returned to nursing service for correction.
• Assist in developing procedures to ensure records are properly completed, coded, signed, indexed, etc., before filing.
• Follow established policies and procedures for the medical records section.
• Establish a procedure to ensure charts/records do not leave the section except as authorized in our policies and procedures.
• Maintain a record of authorized information taken from charts/records, i.e., type information, name of recipient, date, department, etc.
• Abstract information from records as authorized/required for insurance companies, Medicare, Medicaid, VA, etc.
• Index medical records as directed by the medical records consultant.
• Maintain various registries as directed including register for admission and discharge of residents.
• Collect charts, assemble them in proper order, and inspect them for completion.
• Perform miscellaneous duties pertaining to medical records and assist business office personnel as required/directed.
• Assist in admission, transfer and discharge procedures as necessary.
• Answer telephone inquiries concerning medical records functions. Prepare written correspondence as necessary.
• Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses, government agencies and personnel, etc.)
• Assure that medical records taken from the department are signed out and signed in upon return to the department.
• File active and inactive records in accordance with established policies.
• Index medical records as directed.
• Assume the administrative authority, responsibility, and accountability of performing the assigned duties of the Medical Records Clerk.
• Other related duties and responsibilities that may become necessary or appropriate to meet the administrative needs of this facility.

Specific Requirements:

• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
• Must possess the ability to work harmoniously with other personnel.
• Must possess the ability to minimize waste of supplies, misuse of equipment, etc.
• Be able to follow written and oral instructions.
• Be knowledgeable in micro-computers, data input and output.
• Must not pose a direct threat to the health or safety of other individuals in the workplace.
• Must be able to move intermittently throughout the work day.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have personal integrity, have flexibility, and the ability to work effectively with other personnel.
• Must meet the general health requirements set forth by the policies of this facility
• Must be able to push, pull, move, and/or lift a minimum of fifty (50) pounds to a minimum height of three (3) feet and be able to push, pull, move, and/or carry such weight a minimum distance of twelve (12) feet.
• May be necessary to assist in the evacuation of residents during emergency situations.

Hourly pay rates depending on experience $19-$23/hour