Hybrid FT Accountant I bei Haywood Community College, NC

About the Department

Provides support for all aspects of the Business Office to ensure operational continuity for key functions including but not limited to accounts payable, purchasing, payroll, grants management, budgeting, inventory, and EAGLE (Enhancing Accountability in Government through Leadership and Education). Duties will vary depending on Business Office staffing and department peak times. Responsible for participating in general accounting procedures, reporting of financial transactions, and maintaining records for College operations, programs, and services.

Position Duties

Support key functions within the Business Office:

• Process payables as needed.
  • Voucher invoices for payment.
  • Mail outgoing accounts payable checks.
  • Reconcile purchase orders.
  • Maintain accounts payable file records.
• Provide backup for the Purchasing Technician.
  • Process requisitions and purchase orders.
  • Prepare e-quotes and bids adhering to HCC, NC Department of Administration, and NC Purchase and Contract benchmarks and guidelines.
  • Post bids to Interactive Purchasing System (IPS) for services or items not posted by NC P&C.
• Serve as backup for monthly payroll processing.
• Assist with grants management.
  • Monitor funds to ensure adequate funding, cash availability, and compliance with grant financial requirements.
  • Prepare monthly, quarterly, and annual reports according to grant requirements.
  • Work collaboratively with grant managers to ensure accurate and timely reporting of grant requirements.
• Support Vice President of Business Operations and Accountant II in budget management.
  • Assist with entering the final budget into the Budget Management system of Colleague.
  • Coordinate and provide training with budget managers and their support staff as needed.
  • Assist budget managers on budget revisions and reporting.
  • Research and resolve issues and discrepancies with the budgets.
  • Work with the Vice President of Business Operations and Business Office Director to monitor state and county budget expenditures to assure that all funds are fully utilized prior to the end of each fiscal year.
• Assist with monthly and annual inventory processes.
  • Serve as backup for monthly reconciliation of equipment purchases and disposals.
  • Conduct annual inventory audits as needed.
  • Generate yearly reports of the College’s fixed assets for management and the NCCCS as requested.
  • Complete fixed asset reporting for financial statements – including depreciation, etc.
• Aid in the completion of EAGLE (Enhancing Accountability in Government through Leadership and Education) requirements including risk assessments (financial and compliance), narratives, walk-throughs, risk and control matrix, test plans test leadsheet, and issue summary log.
• Receipt funds in the absence of Business Office staff.

• Review and approve various transactions, reimbursements and requests, and internal and external reports.
• Review, adjust, reconcile, and prepare reports on general ledger accounts.
• Participate in webinars annually focusing on new regulations, awareness, and best practices.
• Assist the Business Office Director and Vice President of Business Operations with general ledger accounting, budgeting, account/fund balancing and preparation of financial information as required, to include annual financial statements.
• Assist the Business Office Director and Vice President of Business Operations with the preparation of the annual financial statements and other responsibilities as needed.
• Perform additional accounting functions within the Business Office as assigned. 
• Participate in College activities, functions and committees.

Minimum Qualifications

Minimum: 

• Associate degree in Business Administration or Accounting (or related field); 
• Two (2) to four (4) years direct accounting/bookkeeping experience, 
• Equivalent combination of education and directly related experience may be considered in lieu of degree; 
• Have working knowledge of Generally Accepted Accounting Principles and other Federal and State law; Understanding of the general ledger and budgeting; Strong analytical skills; Ability to work independently; Possess strong computer, internet, MS Office and 10 key skills; Strong communications skills (oral & verbal); possessing tact, energy and resourcefulness in dealing with a variety of situations and individuals.

• Bachelor’s Degree in Accounting or related field and prior grant financial management experience.

Other Qualifications

The following is necessary for consideration:

• Official Haywood Community College employment application online found at our jobs page: https://www.governmentjobs.com/careers/haywoodedu. Please call Jamie Hilton with any questions or if you are unable to complete the online application for any reason.
• The application must be complete for consideration - do not reference resume. A resume is suggested but does not take the place of any questions or details that you need to provide in order to be qualified for the position.  Unofficial transcripts must be included for the application process. Most unofficial transcripts can be downloaded from college/university websites. Official transcripts of all secondary education must be submitted to Human Resources within 10 days of any offer of employment. 
• References may not be a current HCC employee. Candidates must provide three professional references with email addresses.  At least one reference must be a current or previous supervisor.  
• College screening committee is responsible for application review, interviews, and recommends the candidate to HR. Upon completion of the hire process in HR, President approval is required in the hire of a candidate. 
• HCC is a tobacco free campus
  

Haywood Community College (HCC) is part of the North Carolina Community College System and is accredited by the Southern Association of Colleges & Schools Commission on Colleges (SACSCOC). Founded in 1965, it is an open-door institution with the mission to foster an environment that meets the educational needs of the communities it serves, promotes student success in higher education and in the workplace, and facilitates economic development. This includes programs for Haywood County high school students through Career and College Promise and Haywood Early College. The college campus, a designated arboretum, boasts one of the most beautiful college campuses in the state with an iconic mill pond, a productive greenhouse, dahlia gardens, an orchard garden and a rhododendron garden.