Hybrid Fleet Services Specialist bei City of Flagstaff, AZ

About the Department

As the City’s newest Fleet Services Specialist, you will actively support and uphold the City’s stated mission and values. A successful candidate for this role would be comfortable talking to customers, being professional and firm with day to day business, as well as be proficient at data entry and accurate paperwork, and has experience with scheduling and good time management. Our Fleet Services Specialist also needs to be experienced in an automotive or equipment repair shop. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on our employees and the community we serve.

Position Duties

EXAMPLES OF THE WORK PERFORMED (ILLUSTRATIVE ONLY) 

• Provides excellent customer service to both internal and external customers.
• Collects vehicle repair information including vehicle history, warranty data through daily inspections or operator interviews.
• Prepares, processes, and closes work orders.
• Manages fuel system to include ordering fuel deliveries for the City fuel site, processing invoices, maintaining fuel logs, downloading fuel transactions from County data into Naviline, processing transactions, making corrections, and post for billing for all equipment.
• Acts as Fleet Buyer including processing daily orders, receiving and issuing vehicle/equipment parts and supplies.
• Performs administrative duties for Fleet Management including answering, screening, and directing telephone calls, providing general assistance, processing time sheets, payroll, purchase orders, and Personnel Action Forms.
• Schedules preventative maintenance services determined by time, hours, mileage, or user department schedules.
• Coordinates and tracks maintenance and repair jobs on City vehicles with contract vendors and dealers to expedite work and maximize benefits of dealer warranties.
• Manages Fleet's Naviline system including daily operations and updating the Fleet Maintenance Information System (inputting data, collecting records, and analyzing repair, parts, maintenance, and other costs associated with Fleet repair.)
• Calculates productivity rate for each mechanic and the entire shop.
• Performs related duties, as assigned.

Minimum Qualifications

MINIMUM REQUIREMENTS 

• High School Diploma or G.E.D.
• Two years of related experience in service writing and parts procurement.
• Two years of computer experience including Microsoft products.
• Or any combination of education, experience, and training equivalent to the above Minimum Requirements.

• Computer experience in Fleet management software and/or inventory systems. 
• Advanced skills with Excel and creating spreadsheet and reports

• Must possess, or obtain upon employment, a valid Arizona driver's license.
• Regular attendance is an essential function of this job to ensure continuity.
• Must have the ability to be contacted and respond in a timely manner and be willing to work 12-hour shifts during snow operations, including weekends and holidays, as assigned.

Other Qualifications