Hybrid Payroll Costing Coordinator bei Halifax Regional Municipality

Halifax Regional Municipality is inviting applications for a temporary (up to 18 months), full-time position of Payroll Costing Coordinator in Finance & Asset Management. 

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves & recognizes Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application

As the front-line payroll staff, this position provides subject matter expertise to Supervisors, Managers, & employees on all issues relating to management job costing, reporting, payroll & leave entitlements. The Payroll Costing Coordinator must ensure adherence to tight deadlines & comply with terms of employment, collective agreements, policies and legislation. This position plays a significant role in ensuring HRM’s assets are safeguarded by ensuring internal controls are followed and proper reports from SAP HR are generated to ensure payroll is authorized in a timely manner.

DUTIES & RESPONSIBILITIES:

• Coordinate the daily operation of HRM’s payroll; troubleshoot & resolve issues related to the bi-weekly payroll
• Audit & reconcile terminations, retirements & leaves of absence for the timely recovery of earnings overpayments, garnishments, advance pays & assets
• Identify, investigate & report payroll liability claims relating to employee overpayments ie WCB & LTD; audit & identify discrepancies relating to pension & benefit arrears
• Identify errors & issues related to benefit/pension entries. Work with Total Compensation staff to have issues corrected or to confirm zero net pays as a result of arrears collections
• Review & confirm employee retirement calculations. Enter data in SAP & audit data to ensure correct use of wage types for the payment of all retirement allowances
• Ensure Managers/Supervisors are notified & questioned when information received does not follow policies and procedures; follow up to provide feedback of the outcome
• Administer Collective Agreements, terms of employment, and benefit and pension plan entitlements ensuring correct set up of new hires, transfers, and terminated employees
• Audit data provided, identify inconsistencies, errors or omissions and follow up with Mangers, Supervisors or Human Resources to correct issues
• Audit & adjust leave entitlements such as vacation, sick, TOIL, & deferred salary leave to ensure employees entitlements are accurate
• Perform multiple biweekly, quarterly & annual audits & investigate all data in SAP to ensure data integrity, take corrective action as necessary
• Calculate, audit & post a multitude of payroll information adhering to strict deadlines
• Prepare reports for distribution to ensure the timely approval of payroll
• Provide on the job training to new PCC's and/or job placements
• Analyze and authorize Records of Employment ensuring compliance with Service Canada guidelines
• Maintain knowledge of Canadian Payroll Processes and all applicable legislation 
• Audit and analyze data for T4 processing, make necessary adjustments
• Respond to requests to investigate the creation of amended T4’s throughout the year
• Audit work order information provided to ensure they correspond to the attendance types indicated. Follow up with Manager/Supervisor for corrections
• Prepare costing reports for Manager/Supervisors as requested
• Enter labour allocations into CATS module of SAP
• Coach and train Managers/Supervisors on the use of the SAP CO/PM job costing and SAP HR
• Identify system issues related to operation of the SAP HR and CO modules
• Proactively identify and address service enhancements that benefit our clients
• Provide expert advice, guidance and system support to Managers, Supervisors, and employees on all aspects of the payroll processes including leave entitlements
• Proactively compile data and prepare reports and respond to requests from internal contacts and outside agencies
• Protect the liability to HRM by auditing leaves to ensure employees do not overuse entitlements; prorate as necessary in accordance with collective agreements, HR Policy and terms of employment; review on a regular basis and make necessary manual adjustments
• Investigate/analyze information regarding WCB claims, adjust sick leave balances or top up awards when required
• Responsible to create and maintain the official employee payroll file ensuring it is complete and accurate; ensure confidentiality and file is secure at all times
• Ensure data in SAP/HR is accurate by auditing the data on a regular basis and processing any changes required to employee data in a timely and accurate manner
• Responsible to identify the destruction date of payroll files according to legislation

QUALIFICATIONS:
Education & Experience:

• One-year business diploma;
• PCP Certification from the Canadian Payroll Association; and
• Three years' experience working in an automated payroll environment with experience in processing & tracking Worker’s Compensation claims job costing, administering collective agreements & an Attendance Management System.
• A one year-business diploma, PCP Certification in progress and five years of related experience as outlined above will be considered as an equivalency.  
• Suitable combination of education and experience may be considered.

Technical / Job Specific Knowledge & Abilities:

• Knowledge of Collective Agreements, HRM policies & procedures, Nova Scotia Labour Standards Code, Employment Insurance Act, Canada Pension Plan, Payroll policies & procedures, benefit & pension plan entitlements, WCB, Canadian Payroll, Canada Revenue Agency Regulations, Service Canada Regulations, privacy legislation & Business Unit operating procedures
• SAP experience
• Proficiency with MS Office Suite

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical & job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer’s discretion

COMPETENCIES: Analytical Thinking, Organization & Planning, Customer Service, Teamwork & Cooperation, Communication, Valuing Diversity

WORK STATUS: Temporary (up to 18 months), full-time

HOURS OF WORK: 8:30am -4:30pm, Monday - Friday; 35 hours per week. Flex options to work outside of these hours & hybrid may be available

SALARY: $30.28 per hour, Level 5, as per NSGEU 222 collective agreement

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS B2Y 2N5

CLOSING DATE: Applications will be received up to 11:59 pm on Tuesday, August 19, 2025

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted

To ensure a fair and equitable hiring process, candidates are expected to complete all parts of the recruitment process, including assessments, assignments, and interviews independently and without the use of artificial intelligence (AI) tools or other forms of external assistance. The use of AI to complete any component of the hiring process is not permitted and may result in disqualification from consideration.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as interview or testing) and who require an accommodation, should discuss their needs with the Talent Acquisition Advisor when invited to the assessment process. For more information on our accommodation process please click on the link:  Accommodations | Hiring | Employment | Halifax

(position # 72290104)