Hybrid Operations Support Specialist I - Baldwin County Commission bei Baldwin County, AL
Baldwin County, AL · Silverhill, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Silverhill
About the Department
Provides clerical assistance, data entry and answers phone calls. Assists in maintaining organized office records and documents with both computerized and hard filing systems. Assists with providing prompt response and proper management of department emails. Assists with department purchasing/payments. Treats the public in a courteous, prompt and professional manner. Serves to manage the administrative functions of the Maintenance Facility office during the absence of the Operations Support Specialist II.
Successful applicants must pass a criminal background check and will be subject to a pre-employment physical.
Position Duties
Reception and Referral
- Greet visitors to the office; refer them to whom they need to see, and make them comfortable if they must wait.
- Answer incoming calls in a professional manner and transfer them to the proper office.
- Take written telephone messages when people are out of the office.
- Provide whatever information is available to general inquiries.
- Have ability to process driveway permits.
- Refer work orders promptly to the appropriate personnel.
- Type letters, bids, contracts, and other memoranda as necessary.
- Ensure work orders are promptly entered into data base.
- Ensure that all activity sheets and project data are promptly entered into data base.
- Ensure that purchase orders and invoices are filled out, coded and processed correctly.
- File all pertinent correspondence on a daily basis.
- File all internal memoranda such as personnel reviews, petitions, policies, etc.
- Retrieve materials from files upon request.
- Maintain hard filing system and computerized filing system in an organized manner.
- Have the ability to manage, run reports and retrieve data from Munis and other software programs.
- Ensure work crews are provided proper project numbers and activity codes for the work they are performing.
- Ensure that equipment maintenance records are properly recorded and filed.
Minimum Qualifications
- Have a valid driver's license and be insurable by the County's insurance standards.
- Willing to work overtime when necessary.
- Ability to work under stress of recurring deadlines.
Other Qualifications
- Knowledge of basic high school mathematics.
- A good working knowledge of general office practices and procedures.
- Familiar with computers and various software programs.
- Skills to communicate effectively with office staff, supervisors, and general public.
- Skills to read and understand printed reports.
- Knowledge of filing procedures.
- Knowledge of office machinery operations.
- Ability to establish and maintain effective working relationships with supervisors, co-workers, and the general public.
- Skills to post journals neatly and legibly.
- Ability to operate work processing equipment and data entry.
