Hybrid Executive Assistant to Creative Experience Pastor bei TRANSFORMATION CHURCH

Position Requirements: The primary purpose of this role is to provide executive-level administrative and project support to the Creative Experience Pastor. This includes managing scheduling, communication, and logistics, as well as coordinating projects, meetings, and cross-functional collaboration across departments. The Executive Assistant plays a vital role in helping bring clarity, focus, and efficiency to the Creative Experience Pastor’s workflow so they can lead with vision and strategy.

HEART (Passions + Purpose) 

• Demonstrate a stable, mature Christian walk, reflecting the fruit of the Spirit
  (Gal 5:22-23)
• Maintain a strong, personal relationship with God, exemplifying a disciplined worship plan through prayer, Bible study, and financial giving of tithes and offerings.
• Steward well church and personal finances, relations, time, and health
• Help transform lives by regularly inviting others to our church services
• Emotional health and balance between handling multiple, fast-paced projects simultaneously
• Belief and understanding of TC’s culture code, core behaviors, and C.O.R.E leadership 
• Passion for Representing God to the Lost & Found
• Willing to become a member of TC and submit to the direction of the pastors and Lead Staff
• Passion for putting Christ in the middle of a culture

HAND (Responsibilities + Duties): 

• Manage the Creative Experience Pastor’s calendar, appointments, and schedule
• Oversee meeting logistics and preparation including agendas, notes, follow-ups, and presentations
• Coordinate across Creative Experience departments to track and help manage timelines, priorities, and deliverables
• Organize and maintain creative content files, resources, and planning documents
• Assist with preparation for Sunday services, events, and major creative initiatives
• Help manage travel arrangements and itineraries for the Creative Experience Pastor and guest creatives
• Maintain strong communication and coordination with staff, contractors, and ministry partners
• Participate in weekend experiences and events as needed to support the Creative Experience Pastor
• Uphold excellence in execution by following up on action items and anticipating needs
• Anticipate the needs of the Creative Experience Pastor by proactively managing priorities, preparing materials, and identifying potential gaps before they arise
• Support the execution of strategic initiatives by tracking progress on key projects and ensuring timely follow-up with responsible parties
• Act as a liaison between the Creative Experience Pastor and internal teams, fostering clear communication, alignment, and relational trust
• Help manage the rhythm of the creative department (team meetings, offsites, strategy reviews, etc.), including planning, scheduling, and logistics
• Coordinate team care and building efforts helping foster a culture of honor, encouragement, and excellence within the Creative Experience team
• Organize and maintain strategic documents, SOPs, playbooks, and timelines across multiple initiatives and seasonal campaigns
• All other duties as assigned

HEAD (Knowledge + Training):

• REQUIRED: Minimum three years of experience as a senior-level administrative assistant
• Must possess efficient, caring, and discerning communication skills
• Possesses a helpful, cheerful, diplomatic, and caring servant attitude to all
• Be a self-starter, have strong organizational skills, and be able to prioritize and multitask, while using good time management in a fast-paced environment
• Maintains confidentiality in all situations
• Proficient computer skills with Apple, Microsoft, and Google products and the ability to learn TC-used databases and technologies