Hybrid Spanish Ministry Administrative Assistant bei North Phoenix Baptist Church

Description

To provide administrative and volunteer support to projects and volunteer teams within the Spanish Campus that

further NPHX Church’s efforts to REACH & EQUIP people with the Gospel of Jesus Christ.

Requirements

QUALIFICATIONS FOR THE POSITION (SKILLS, EXPERIENCE, & EDUCATION)

Experience & Skills

• 1–2 years of administrative experience.

• Experience in scheduling, organization, communication, and other administrative areas.

• Basic skills in social media management and content posting.

• Familiarity with slide editing software (ProPresenter, Canva) and basic audio or podcast editing is a plus.

• Highly organized with strong attention to detail and accountability for quality.

• Ability to manage multiple tasks simultaneously.

• Proficiency in software such as Excel and Word.

• Preferred experience with Planning Center Online and ProPresenter, and social media.

• Spanish fluency required; bilingual (Spanish/English) preferred.

Interpersonal Skills

• Highly relational with the ability to interact well with a variety of people and circumstances.

• Excellent verbal and written communication skills.

• Ability to effectively manage conflict or sensitive situations.

• Coachable and a strong team player.

Personal Attributes

• Self-motivated with a commitment to excellence.

• Ability to appropriately handle confidential information.

Faith & Membership

• A committed Christian living a life of obedience with beliefs consistent with NPHX Church’s statement of faith.

• Must be, or be willing to become, a member of NPHX Church.

SPECIFIC JOB RESPONSIBILITIES (Evaluation criteria based on these responsibilities listed on review forms)

Ministry Support: ~ 100%

Administrative Support

• Support the Spanish Campus Pastor with scheduling meetings, email communication, calendar organization,

and general task coordination as needed.

• Manage expense reports, PEX card purchases, receipts, and purchase orders.

• Maintain and organize ministry documents and digital records (PCP, PCO, PCG, Google Workspace, etc.).

• Provide administrative support to key volunteer leaders as directed.

Volunteer Communication

• Assist with scheduling and sending communications to Sunday volunteers.

• Help prepare materials and supplies needed for volunteer teams.

• Support ministry team leaders with basic administrative tasks (forms, schedules, and reminders).

Guest Follow-Up Support

• Maintain the database of first-time guests and help track follow-up steps.

• Support volunteers assisting in guest follow-up and retention strategies.

Service & Event Logistics

• Input and update programming details for Sunday services and events in Planning Center (PCO).

• Provide logistical support for key events such as Easter, Mother’s Day, Father’s Day, Thanksgiving,

Christmas, monthly breakfasts, and group events.

• Collaborate with other ministries—especially NPHX Kids and Students—to coordinate event planning, family

onboarding, and engagement as we work together across ministries.

• Serve as a point of contact and support for volunteer teams during Sunday services and special events,

helping maintain smooth operations and volunteer engagement.

Facility & Supplies Organization

• Keep ministry rooms organized, clean, and stocked with necessary materials.

• Communicate supply needs in advance and assist with preparation for ministry spaces.

Additional Responsibilities

• Assist with basic social media posting and coordination to promote Spanish Campus events and ministry

updates.

• Support media needs such as editing slides for Sunday services and helping prepare