Hybrid Accountant II – Administration bei City of Norfolk, VA

About the Department

The Department of Information Technology (IT) plays a key role in driving customer-focused innovation initiatives. It is comprised of three technical bureaus which are Business Enablement, Customer Success and Productivity, and Technology Infrastructure and Cybersecurity. There is a continual need for technology solutions that meet business function and organizational needs, while balancing security and support requirements. IT sets technology policy direction for the enterprise, identifying, recommending, implementing, and maintaining technology and solutions to support the City’s business needs. Collectively, the 95 IT staff members work together to provide essential services and technical support to all City staff and business functions while maintaining a supportive, respectful, and inclusive culture in the department.

The Administrative Team plays a key role within the Department of Information Technology. They are responsible for maintaining fiscal records and ensuring that all financial transactions are properly recorded. They monitor expenditures against the budget to maintain fiscal responsibility. Administrative team members handle departmental personnel, payroll, and benefit functions roughly for 95 employees. They also support all the department’s administrative functions including ordering office supplies, processing work orders for facility maintenance, and managing the front-office functions. 

The Department of Information Technology is seeking a highly motivated Accountant II to join our Administrative Team. We are looking for a motivated team player to assist with all the administrative functions for the department.  This includes fiscal tasks such as keeping track of the department’s budgetary expenditures, processing payments, and managing contracts.  It also includes personnel tasks including advertising vacant positions, maintaining personnel and benefits records, and ensuring successful bi-weekly payroll processing.  Finally, the person in this position may assist with routine clerical duties.

The successful candidate will have broad knowledge of financial/budgetary and payroll/personnel processes, policies, and procedures.  They will possess excellent organizational skills and outstanding relationship-building abilities.  They can work independently and as part of a team.  They will be able to communicate successfully, verbally and in writing, with staff from all levels of the organization as well as with external customers.   Finally, they must be flexible and agile, willing to learn new things and continuously expand their knowledge and build their skillset.

Position Duties

Essential functions include but are not limited to:

• Fiscal/Financial/Budget:

  • Monitoring and maintaining budget expenditures, procurements, charge-outs and revenues.
  • Compiling and analyzing current and historical budget and financial data, preparing budget projections and worksheets.
  • Preparing reports on fiscal, budgetary, and other financial matters when requested.
  • Maintaining and tracking capital project funding.
  • Maintaining, monitoring, and tracking all maintenance and service contracts.
  • Researching and compiling budget and financial data for system entry.

• Payroll/Personnel/Benefits:

  • Assisting in entering all requests into NeoGov for recruiting and filing vacant positions.
  • Assisting in maintaining personnel and benefits records.
  • Responding to payroll and benefit inquiries from staff.
  • Working closely with Human Resources on recruitment, benefits, absence management, and shelter duty.
  • Serving as the liaison between Human Resources and the department.

• Administration:

  • Assisting in documenting and supporting management decisions relating to funding, personnel, policy and procedures, and organizational structure.
  • Utilizing effective written and oral communication skills for dissemination of information.
  • Assisting with compiling and providing analysis of billing data and completing special projects as requested.
  • Representing the department on internal and external committees when requested.
  • Assisting with directing work of other administrative staff in the absence of the Administrative Manager.
  • May assist in administrative duties by answering telephone calls, greeting visitors, accepting deliveries, coordinating and scheduling meetings, updating contact documentation, and ordering and maintaining office supplies inventory and equipment.
  • May be required to work extended hours to support departmental or management needs.

Minimum Qualifications

Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent.

Minimum of two years’ experience in accounting, finance, business administration, or related field.

Other Qualifications

Work Location: 800 E. City Hall Ave., Norfolk, VA 23510

Work Hours:  40 hours; 8 hours per day; Monday – Friday.  Remote Eligible two days per week after probation

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