Hybrid Administrative Analyst bei City of Sunnyvale, CA

About the Department

ADMINISTRATIVE ANALYST

Regular, Full-Time Employment Opportunity

This position opens on August 6, 2025, and the final filing date is August 21, 2025, at 5:00 p.m. or after receiving 75 qualified applicants, whichever is first.

The eligibility list established from this recruitment may also be used to fill future Administrative Analyst vacancies in other Departments throughout the City.

The current vacancy in the Information Technology Department. This position is assigned in the Administration, Fiscal and Performance Management Division, reporting to the IT Admin, Fiscal and Performance Manager. The incumbent will perform professional analysis, administrative support, and conduct research including statistical analysis of the results.  They will be responsible to assist with budget development and management, track and oversee the purchasing process, and manage the department's equipment replacement schedules as well as miscellaneous other management duties as assigned

Work Schedule: The position is eligible for Telework, up to 2 days per week, after a 6-month mandatory onsite work schedule.  The Telework schedule is subject to approval from the department head as permitted by City policy and practice.

Benefits:

• California Public Employees' Retirement System (CalPERS) Pension 
• Retiree medical benefit
• 11 paid Holidays, plus 30 hours* of Floating Holidays (*Prorated based on date of hire)
• Paid Time Off (PTO) accruals
• Medical, dental, and vision benefits
• Potential for hybrid schedule after 6-month period
• Onsite gym

Position Duties

• Conducts and summarizes comprehensive analytical studies of difficult administrative, operational, financial and/or organizational issues.
• Performs statistical and other research as assigned.
• Prepares and delivers oral and written reports based on information obtained through research and analysis.
• Researches and analyzes pending and new legislation and monitors the impact to assigned department and/or program.
• Develops current understanding of administrative and policy/program issues in the assigned area of responsibility.
• Coordinates and assembles a variety of administrative/financial/statistical information for manager's review.
• Prepares and presents a variety of professional reports, documentation and correspondence in assignment area.
• Receives and responds to questions from the public, outside agencies and other City departments.
• Analyzes and initiates recommendations to improve and facilitate departmental programs, procedures and outcomes.

Minimum Qualifications

• Theory, principles and practices of public administration and municipal finance.
• Principles and practices of financial analysis.
• Principles and practices of analysis and research methodology.
• Pertinent local, State and Federal rules, regulations and laws.
• Sources and availability of information.
• Basic principles of program and budget development, work planning and organization.
• Office methods, procedures, software and equipment.

• Plan, organize and perform analytical duties, ensuring that projects and reports are completed in a timely and accurate manner.
• Collect, interpret and utilize narrative and statistical data pertaining to area of responsibility.
• Analyze and understand difficult issues in an assigned area of responsibility.
• Communicate effectively, orally and in writing.
• Operate a computer using word processing and business software and other office equipment.
• Establish and maintain and promote effective working relationships with employees, other agencies and the public.
• Work independently and as a team member; recognize and set priorities and meet deadlines.
• Observe safety principles and work in a safe manner.

• A Master's degree in a related field
• Previous public sector experience

Other Qualifications

APPLICATION PROCESS
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources by 5:00 pm on August 21, 2025 (postmarks or faxes are not accepted) or after receiving 75 qualified applications, whichever is first.

Candidates are asked to fully describe any training, education, experience or skills relevant to this position. Electronic applications may be submitted on-line through the City's employment page at Sunnyvale.ca.gov and click on Jobs.  Late or incomplete applications will not be accepted.

EXAM PROCESS 

Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for Monday, September 8, 2025 and/or Tuesday, September 9, 2025. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources).  

SELECTION PROCESS

Those candidates that receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Top candidates on the eligibility list will be invited to participate in a selection interview with the department tentatively scheduled on the week of September 15, 2025, In Person. Any candidate that is selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as a medical exam(s) administered by a City selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions which are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.