Hybrid Deputy Clerk, Board of County Commissioners bei Middlesex County

Under direction of the Clerk to the Board of County Commissioners; schedules, organizes, prepares, oversees, and distributes documents, meeting agendas, notices, and other work of the Board of County Commissioners; ensures that rules, regulations, policies, and procedures of the Board are observed; may attend a variety of Board of County Commissioners meetings and oversee staff and work activities; performs other related duties as required.

Responsibilities:

• Manages all preparations for meetings of the Board of County Commissioners, including preparation of the Board Meeting Package inclusive of agendas, minutes and other documents; physical set up of the
  meeting space; and preparation for all public presentations.
• Maintains official records of board actions, including minutes and exhibits.
• Oversee the process of providing Public Recognitions, including drafting recognition documents, and distributing at public presentations or otherwise.
• Ensures compliance with legal notice requirements and procedural guidelines; researches and interprets reports and activities related to board operations.
• Organizes and develops effective work methods, adhering to deadlines.
• Reviews, checks, and certifies reports, applications, forms, and other highly technical documents.
• Responds to requests for information from the general public.
• Processes special requests for information in alignment with established policies.
• Composes correspondence in accordance with established procedures.
• Maintains administrative records and files.
• Reviews, processes, and distributes all OPRA requests to appropriate offices.
• Serves as primary support and back-up to the Clerk of the Board; assumes full responsibilities in the Clerk’s absence, including facilitating Commissioner meetings and carrying out delegated duties as assigned.

Experience:

• Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules, regulations, policies, and procedures; one (1) year of which shall have been in a supervisory capacity.
• Handling interruptions without losing on-the-job effectiveness.
• Using sound, independent judgment within established policy and procedural guidelines.
• Using technology, including various software systems.
• Establishing and maintaining effective working relationships.
• Talking/listening to others to convey information effectively.
• Communicate effectively through written and oral communication.
• Handle confidential information with great sensitivity.
• Work well under pressure, meeting multiple and sometimes conflicting deadlines.

Education/Certification:

• Bachelor’s Degree or equivalent in business management, communication, public administration, office management, accounting, or related field.
• Registered Municipal Clerk (RMC) certification preferred.
• Notary Public preferred.

Requirements:

• Extensive knowledge of NJ OPRA law required.
• Knowledge of County governmental processes preferred
• Experience and knowledge in administrative and clerical procedures and systemssuch as (MS Word/MS Excel/MinuteTraq/DocuSign) managing files and records required.
• Must satisfy employer paid physical, drug screen and criminal background check.
• NJ residency required by State Statute. R.S.52:14-7.

The anticipated starting base pay for this position is:

• $46,000-$60,000 per year, depending on experience and qualifications.

Benefits: You can build your own future while helping to build the future of your community. With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave. 

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.