Hybrid Office Assistant III - District Court Probation bei Skagit County, WA
Skagit County, WA · Mount Vernon, Vereinigte Staaten Von Amerika · Hybrid
- Professional
- Optionales Büro in Mount Vernon
About the Department
This position is grant funded and contingent upon grant funding. In the event the grant funding is exhausted, this position may be reduced in hours or eliminated.
Performs a variety of routine clerical duties related to reception, data entry, answering the phone, maintaining and setting up files, receipting and posting payments into a trust account, maintaining office supply inventories, preparing and maintaining standard forms, and processing community service work. Most work is performed in an office environment. Interpret for Spanish-speaking clients and visitors. Union membership may be required within 30 days of employment unless the employee meets exceptions pursuant to RCW 41.56Salary upon hire is $24.83/hr. to $26.60/hour (step 1 through 3) depending upon qualifications.
Progressive increases are based upon years of service with Skagit County, up to step 8 (top step is $31.63/hr.). The Office Assistant III (District Court Probation) is Range 10 of the District Court, Courthouse & Parks Teamsters Union salary schedule.
Position Duties
Answer a multi-line telephone.
Greet visitors and provide general information.
Set up appointments for defendants.
Must enjoy working with the public.
Bi-lingual in English and Spanish preferred.
Must be able to interpret for Spanish-speaking clients and translate English/Spanish documents for probation officers and the Director.
Perform general word processing/typing.
Maintain office supplies and order as necessary.
Quickly and accurately enter information into databases, spreadsheets, and word processing files.
Set up file folders.
Read court documents and note special data to assist the officers in monitoring their cases.
Prepare and process community service work documents.
Receive money and write receipts for trust account payments and/or post to trust account documents, balance trust account checkbook.
Work independently and make responsible decisions in accordance with laws and court procedures.
Must be able to maintain timelines, keep accurate records, and be detail oriented.
Assist and train co-workers on specific job duties.
Understand and implement complicated oral and written instructions or directions.
Prepare the annual equipment inventory.
Ability to handle multiple tasks in a high stress environment.
Supervisory:
This position will not have any have any direct supervisory experience.
OTHER JOB FUNCTIONS:
Assist the Director in utilizing software applications.
Reduce, expunge, and destroy archived files.
Prepare special mailings and other administrative tasks for the Director.
Prepare the annual equipment inventory.
Performs related duties as assigned. Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.
Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical path to obtain the required qualifications would be:
- High school diploma or GED
- Three years of increasingly responsible court services work or an equivalent combination of education and experience, which provides the required knowledge, skill, and ability to perform the work
- Must have the ability to operate standard office equipment, to interact professionally with the general public and offenders, to prioritize tasks and manage time efficiently, to accurately receive, record, and transmit information, to follow instructions, to stay organized and focused under pressure.
- Math and/or bookkeeping skills
- Bi-lingual in English and Spanish preferred
Requires knowledge of:
- Basic math & bookkeeping skills
- The fundamentals for using data base, spreadsheet, and word processing software; bookkeeping/accounting experience
Requires the ability to:
- Interact professionally with the general public and offenders
- Operate standard office equipment, including a word processor, to accurately type 65-wpm.
- Prioritize tasks and manage time efficiently, to accurately receive, record, and transmit information
- Follow instructions, to be assertive about needs and problems
- Keep supervisor informed regarding needs and problems, to stay organized and focused under work pressure, to self-evaluate.
- Interpret for Spanish speaking clients and visitors.
- Translating documents for caseworkers and the Director.
- Interpret Spanish documents for information extraction.
- Multi-task under a high level of stress with constant pressures of workload.
- Be able to work in a fast-paced environment with many interruptions and no downtime.
- Remain cool and calm under pressure and use tact.
- Work under long-term stressful conditions i.e. angry, defensive, and impaired defendants
Licenses and/or Certifications:
Valid Washington State driver's license
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
Work is performed in an office environment. Motor skill sand hand-eye coordination. Sitting for long periods of time at a desk operating a computer, phone and typewriter. Reaching for material up to five feet off the floor. Traveling to other areas of the building, other offices on and off the County administrative campus. Occasional lifting boxes of archived files (approximately 30 lbs.)
Hazards:
Those present in a normal office environment. Possible carpal tunnel syndrome due to extended periods of key stroking. Eye strain due to extensive computer exposure. A physical hazard may occur from agitated defendants awaiting trial, or during trials or hearings, as well as from the general public with threats either verbal, physical or with weapons and exposure to germs from dealing with the public and exchange of money and document handling.
Other Qualifications
ADDITIONAL INFORMATION:
It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.
American with Disabilities Act (ADA) Notice: Individuals, who need an ADA accommodation to complete the application, test or interview process, please call: (360) 336-9433.
The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
