Meet with and respond to calls from parents and other staff members who seek information regarding data in the data management system.
Assist with verification of student assignment of EL students at the individual school buildings.
Disseminate information required by the District about Bilingual/ESL programs requested by the Director of EL Programs.
Assist with the communication of student data pertaining to the testing of EL students to parents, district staff and ISBE.
Maintain a file with registration information for each student in the District and generate Yellow Bilingual Folders and registration copies for new students as needed.
Work with preliminary placement data using ACCESS to project to the following year’s classes and prepare student profile sheets for each student showing a variety of data points.
Manage the process of data management regarding EL students including but not limited to: Activate new TPI/TBE students as they enroll; enter placement levels; tag students who were tested; activate students that re-enroll; verify all student transfers to other schools; assign date and code for all students that drop from the program; deactivate and assign codes for all students that drop from the program; deactivate and assign codes for all students that refuse TBE/TPI; enter placement levels; enter student’s US entry date for State Immigrant Reports; enter language of instruction for over 7000 students.
Coordinate the maintenance and communication of Bilingual Notification Forms, Home Language Surveys, language proficiency tests and parent consent letter through the data reporting system.
Manage the IC maintenance of the End of the Year Assessment and exit data for approximately 7000 students enrolled in EL Programs by following procedures.
Access a variety of data from the Data Management System and provide direction to: Generate active students’ reports as requested; generate class lists as needed; generate reports to correct placement of students based on category, placement and status in classroom and also to verify missing information reports as needed for verification of data; generate reports of retained students as requested.
Assist in the preparation and development of procedures for the secretaries so they can provide information that will help to maintain accuracy in the Data Management System.
Conduct a thorough analysis of errors that occur in the Data management system and routinely submit error analysis for corrections to each school.
Coordinate and monitor the process of the Annual Student Report before submission to the Illinois State Board of Education by identifying: All active students, all refused students, all students that drop from the District; all students that transition to monolingual classes, etc.
Assist the secretaries, counselors, and school personnel by providing accurate student data that is used for verification of student information.
Manage the data entry of kindergarten registration information such as: Compile, analyze and prepare tests, Home Language Surveys, and refusal forms for schools; identify and place all EL students; notify principals and work with them to place students by the correct criteria as outlined by state guidelines; deactivate refused students; tag students as needed in the IC system.
Assist the EL Director with projections for classrooms each year.
Coordinate all aspects of EL student testing across the district such as WIDA, ACCESS, Spanish Universal Screener including private school assessments; ensure proper scheduling and administration.
Provide data to Family Support Managers with the Early Warning Intervention System (EWIS) for bilingual students to aid in intervention planning.
Meet with bilingual families to discuss bilingual services, placement, and program eligibility as needed.
Organize, disseminate, and collect monitoring data for transitioned EL students for compliance.
Review and update revisions to the bilingual manual and registration materials as necessary.
Perform other duties as assigned by the Director of EL Programs, including support for special projects, compliance reviews, and cross-department collaboration.
Terms of Employment: Grant funded Compensation: A competitive salary and benefits package offered.
Physical Demands/Environmental Factors: Busy office environment with multiple priorities and frequent interruptions.
Application Deadline: Candidates must submit an online application by the closing date.
