Hybrid Pay Department Clerk bei Davies
Davies · Lakewood Ranch, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Lakewood Ranch
Our Story
Imagine being part of a team that’s not just shaping the future but actively driving it. At Davies North America, we’re at the forefront of innovation and excellence, blending cutting-edge technology with top-tier professional services. As a vital part of the global Davies Group, we help businesses navigate risk, optimize operations, and spearhead transformation in the insurance and regulated sectors.
JOB SUMMARY
To complete banking and balancing of accounts for all clients, process requests for deposits, monitor balance to ensure fund availability, process incoming checks and refunds, and follow all policies and procedures in the Pay Department Policy and Procedure manual.
Key Responsibilities
- Requests for Reimbursements - Weekly, bi-weekly, monthly, and special requests per client requirements, using registers provided by IS Dept
- Banking - Check individual accounts for deposits and enter into client’s monthly spreadsheet/ledger Send positive pay files to banks for applicable clients and review exceptions on banking websites. Place stop payments when requested and upon client approval
- Scanning Checks - Confirm scanning counts of all checks and complete “Check Count Verification Log”
- Check Distribution - Checks are reviewed for second signature, check pulls, and sent to clerical for envelope stuffing and mailing
- Process Daily Mail - Research returned checks for re-issue. Separate refunds for entry into Pay Management System
- Refund Checks and Voids - Entry into Pay Management System. Deposit or return refunds per client specific instructions
- Subro, SDF, and Excess Recoveries - Place in diary for 10 days, then check AIM System for entry by QA Manager. If entered, recovery is returned or deposited per client specific instructions. If recovery is not entered, an email reminder is sent for review to QA Manager
- Daily Registers - Enter check numbers and total amount issued into individual client spreadsheet/ledger for monitoring of account balance
- Bank Statements - Mail to clients with cancelled checks/CD-ROM by the 15th of the month. Provide supplemental bank reconciliation for applicable clients. Enter bank balance into “Bank Statement Balance” spreadsheet and then balance monthly ledger accordingly
- Handle incoming calls from clients, banking institutions, and personnel
- File correspondence, reimbursement requests, invoices in individual client files
- Create client spending analysis for funding increases, as necessary
- Update Pay Department Policy and Procedure manual with changes and new procedures
- Convey positive attitude and teamwork for optimum provision of services to clients
Skills, knowledge & expertise
Data entry skills
Proficient with Microsoft Excel
Good communication skills
Good communication skills
Benefits
Benefits
At Davies North America, we are dedicated to supporting the well-being and future of our qualifying employees. Our comprehensive benefits package includes:
- Medical, dental, and vision plans to ensure your health and that of your family.
- A 401k plan with employer matching to help you build a secure financial future.
- Our time-off policies, including Discretionary Time Off for exempt employees and Paid Time Off (PTO) package for non-exempt employees, reflect our commitment to promoting a healthy work environment.
- Paid holidays.
- Life insurance and both short-term and long-term disability plans, providing essential financial protection for you and your loved ones.
Diversity and Inclusion
Davies is dedicated to fostering a diverse and inclusive workplace that embraces a wide range of perspectives and experiences. We believe that diversity of thought is essential for innovation and creativity, and we actively promote an environment where all voices are valued and heard.
