Hybrid Legal Clerk I/II/III - Probation Department bei County of San Luis Obispo, CA

About the Department

(Not in order of importance)

• Transcribes dictation involving legal terminology from civil or criminal legal forms.
• Prepares various legal documents and forms, such as complaints, briefs, motions, agreements, resolutions, ordinances, opinions, subpoenas, contracts, extradition forms, information, indictments, jury instructions, and verdicts.
• Prepares correspondence for use in court, legal proceedings, or for other legal matters. 
• Gathers information and compiles reports.
• Reviews and finalizes legal pleadings, correspondence, or other documents for filing or transmission to others.
• Provides information to other staff and partner agencies regarding legal mandates, regulations, and department policies and procedures.
• Maintains office calendars reflecting court dates, public, agency, and office meetings, and court or agency filings; may file extensions for documents due to the court.
• Files legal documents with the County Clerk, with the courts, or other agencies.
• Ensures timely processing and completion of documents in compliance with court rules and procedures.
• Verifies accuracy of citations by comparing with legal reference materials.
• Obtains and verifies information maintaining confidentiality regarding attorney/client communications.
• Assists the public by answering questions and explaining procedures.
• May receive and process payments and prepare receipts for payment of fees.
• Gathers files and other information based on court calendars.
• Liaises with department attorneys or legal staff, County Counsel attorneys, or third-party attorneys.
• Creates and maintains case files, and other files of a legal nature. 
• Keeps abreast of legislation affecting legal procedures and county and special districts' organization.
• Operates a variety of office equipment.
• Uses computers and related technology efficiently.
• Performs other related duties as assigned.  

For more information regarding the Probation Department, please visit our website at Probation - County of San Luis Obispo.

Note: This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time throughout the County.

                                                                       

Position Duties

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:
 
Legal Clerk I: One year of clerical experience in a legal office, court, or criminal justice system;

Or one year of experience equivalent to an Administrative Assistant II.
 
Legal Clerk II: Two years of experience performing increasingly complex legal, court, or legal document preparation work; 

Or one year of experience equivalent to a Legal Clerk I or Administrative Assistant III.
 
Legal Clerk III: Three years of experience performing increasingly complex legal, court, or legal document preparation work;

Or one year of experience equivalent to a Legal Clerk II.

Minimum Qualifications

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Apply for this position at governmentjobs.com/careers/slocountyca. 

Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process. 

If you have questions or would like to discuss the opportunity further, please contact Human Resources at [email protected]. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

Other Qualifications

Personal History Statement - Public Safety Dispatcher Form 2-255:

All applicants that are invited to department interviews will be required to complete, sign, and return a Personal History Statement (PHS) directly to the Probation Department. More details and instructions will follow after the final filing date with a status of your application. The personal history statement form can be accessed at https://post.ca.gov/Formsunder the Background/Hiring section.

Polygraph Exam:

The polygraph examination will measure the accuracy of information given during the background investigation process and is part of the background investigation. 

Background Check:

To accept a position with the Probation Office, you must successfully complete a Background Investigation.  Below is a partial list of offenses or issues that may disqualify you from successful completion.  Please review the below list:

• Any felony conviction
• Recent misdemeanor conviction, or any two misdemeanor convictions as an adult
• Poor employment history
• Any sale, manufacture, or cultivation of illegal drugs
• Recent use of illegal substances such as opiates, hallucinogens, injectables, cocaine, methamphetamine, or similar substance
• Poor driving record such as numerous hazardous traffic violations or chargeable accidents
• Recent conviction for driving under the influence of alcohol and/or drugs, or any two convictions for this offense as an adult
• Any act of domestic violence, as defined by law
• Any crime committed against a child
• Behavior or derogatory remarks constituting discrimination or bias toward others based on their race, religion, gender, national origin, ethnicity, sexual orientation, or other protected class
• Any material misstatement of fact or intentional omission of information during the application or background process

Issues that arise during the investigation process will be assessed, and judgement and discretion will be used to determine the employability of the candidate. Where there is evidence of a candidate’s past use of controlled substances, many factors shall be used to determine the employability of the individual such as a pattern of use, kind of drug used, circumstances of the start of the drug use, treatment, behavior, and attitude since discontinuance, etc. Please note that a history of using controlled substances does not result in automatic disqualification from the selection process. Prior to disqualifying any candidate whose profile falls within the provisions of the policy, the candidate shall be given the opportunity to present any and all evidence of mitigating facts that the candidate feels should be considered by the hiring authority. The results of these examinations and the background investigation shall be confidential and shall not be available to the candidate or any unauthorized individuals for review.

Please note that references will not be contacted until the end of the process.