Hybrid Accounting Specialist (Transportation/Payroll) bei Broward County, FL
Broward County, FL · Fort Lauderdale, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Fort Lauderdale
About the Department
Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered.
Benefits of Broward County Employment
High Deductible Health Plan – Bi-Weekly Premiums:
Single $10.90 – Family $80.79
Includes County Funded Health Savings Account of up to $2,400 Annually
Consumer-Driven Health Plan – Bi-Weekly Premiums:
Single $82.58 – Family $286.79
Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave
THIS JOB ANNOUNCEMENT WILL REMAIN OPEN UNTIL A SUFFICIENT NUMBER OF QUALIFIED APPLICATIONS ARE RECEIVED AND MAY CLOSE AT ANY TIME.
The Broward County Board of County Commissioners is seeking qualified candidates for the position of an Accounting Specialist (Transportation/Payroll) within the Transportation Department.
The Accounting Specialist (Payroll) is responsible for managing and processing payroll functions, ensuring accuracy and compliance with relevant regulations. This role involves calculating employee wages, deductions, and benefits, as well as maintaining payroll records and preparing reports for management. The Accounting Specialist will also address payroll inquiries from employees, resolve discrepancies, and collaborate with other departments to ensure seamless payroll operations. Attention to detail, strong analytical skills, and proficiency in payroll software are essential for success in this position. The incumbent must be able to prioritize work, meet deadlines, and develop systems to manage workload. Internal and external customer service must be superior.
General Description
Performs highly technical work reading, analyzing and auditing contracts.
Works under close to general supervision according to set procedures, but determines how or when to complete tasks.
Minimum Education and Experience Requirements
Requires two (2) years of experience in bookkeeping, payroll or closely related experience.
Special Certifications and Licenses
Possess and maintain a valid Florida Driver's License for duration of appointment.
Preferences
Performs highly technical work reading, analyzing and auditing contracts.
Works under close to general supervision according to set procedures, but determines how or when to complete tasks.
Minimum Education and Experience Requirements
Requires two (2) years of experience in bookkeeping, payroll or closely related experience.
Special Certifications and Licenses
Possess and maintain a valid Florida Driver's License for duration of appointment.
Preferences
- Associate degree or higher
- Government Finance Officer Certification
- HR-Payroll Professional Certification
- Certified Payroll Professional Certification
- One or more years of experience working with Timekeeping Payroll System (ERP)
- One or more years Transportation, Public, or Mass Transit Accounts Payable experience
- One or more years union contract payroll experience
- One or more years Workers' Compensation experience
- One or more years FMLA experience
Position Duties
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Manages biweekly payroll and timekeeping for the Transit Division, which encompasses five bargaining units and unrepresented employees.
Ensures compliance with the pay rules outlined in union contracts and adheres to County Human Resources Pay Policies.
Updates the Payroll and Timekeeping System with periodic schedule changes from the Amalgamated Transit Union (ATU 1267), as well as ensuring timely updates for employee schedule and supervisor changes.
Prepares and maintains accurate documentation for new hires and employee transfers is also critical for proper input into the payroll system.
Processes Workers Compensation Wage Statements and Family and Medical Leave Act (FMLA).
Invoices Amalgamated Transit Union (ATU 1267) for union-related business.
Calculates and processes time card adjustments for payroll corrections.
Communicates regarding payroll updates to the Transit Division is essential.
Reviews annual accrual calculations for the union.
Prepares documentation for payroll during emergencies.
Liaises and collaborates with Central Payroll and Human Resources.
Reviews employee requests for cash outs and computer purchases.
Calculates final payouts for retiring, resigning, or terminated employees.
Prepares documentation to be archived in accordance with County and State Record Retention Policies.
Assists with payroll inquiries, research and analysis of payments for compliance.
Researches, analyzes, and audits payment and retainage requests to ensure compliance with agreements/contracts, as well as process vendor payments in accordance with these agreements.
Creates and maintains detailed records of various transactions for accounting, auditing, and budgeting purposes.
Processes payroll by auditing timesheets and leave requests, notifying managers of any discrepancies, and ensuring all payroll-related information is accurately coded and entered.
Calculates withholdings for child support, tax levies and other garnishments.
Prepares and inputs manual payroll checks, voided checks, other pay adjustments in accordance with County policies and legal regulations.
Audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with County policies and legal regulations.
Written and/or verbal communication with employees regarding payroll discrepancies or payroll related questions; may use multiple systems and payroll software to complete this task.
Generates payroll reports, and perform various administrative tasks, including document preparation and data management.
Creates and updates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
Provides superior customer service in person and via phone or email in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning payroll, including communicating the resolution of discrepancies to the appropriate persons.
Exercises independent judgment in the disposition of routine matters.
Performs related work as assigned.
Manages biweekly payroll and timekeeping for the Transit Division, which encompasses five bargaining units and unrepresented employees.
Ensures compliance with the pay rules outlined in union contracts and adheres to County Human Resources Pay Policies.
Updates the Payroll and Timekeeping System with periodic schedule changes from the Amalgamated Transit Union (ATU 1267), as well as ensuring timely updates for employee schedule and supervisor changes.
Prepares and maintains accurate documentation for new hires and employee transfers is also critical for proper input into the payroll system.
Processes Workers Compensation Wage Statements and Family and Medical Leave Act (FMLA).
Invoices Amalgamated Transit Union (ATU 1267) for union-related business.
Calculates and processes time card adjustments for payroll corrections.
Communicates regarding payroll updates to the Transit Division is essential.
Reviews annual accrual calculations for the union.
Prepares documentation for payroll during emergencies.
Liaises and collaborates with Central Payroll and Human Resources.
Reviews employee requests for cash outs and computer purchases.
Calculates final payouts for retiring, resigning, or terminated employees.
Prepares documentation to be archived in accordance with County and State Record Retention Policies.
Assists with payroll inquiries, research and analysis of payments for compliance.
Researches, analyzes, and audits payment and retainage requests to ensure compliance with agreements/contracts, as well as process vendor payments in accordance with these agreements.
Creates and maintains detailed records of various transactions for accounting, auditing, and budgeting purposes.
Processes payroll by auditing timesheets and leave requests, notifying managers of any discrepancies, and ensuring all payroll-related information is accurately coded and entered.
Calculates withholdings for child support, tax levies and other garnishments.
Prepares and inputs manual payroll checks, voided checks, other pay adjustments in accordance with County policies and legal regulations.
Audits and reviews payroll voucher and registers to determine their accuracy, completeness and conformance with County policies and legal regulations.
Written and/or verbal communication with employees regarding payroll discrepancies or payroll related questions; may use multiple systems and payroll software to complete this task.
Generates payroll reports, and perform various administrative tasks, including document preparation and data management.
Creates and updates a variety of spreadsheets in order to capture data and facilitate preparation of reports; scans documents into database and reviews for quality control, processes payments for recorded documents, processes the return of recorded documents to owners using appropriate methods, processes incoming and outgoing mail, and responds to customer requests.
Provides superior customer service in person and via phone or email in connection with document recording; researches and resolves a variety of routine internal and external inquiries concerning payroll, including communicating the resolution of discrepancies to the appropriate persons.
Exercises independent judgment in the disposition of routine matters.
Performs related work as assigned.
Minimum Qualifications
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 25 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
Other Qualifications
Competencies
- Financial Acumen
Interprets and applies key financial indicators to make better business decisions. Gathers the financial data and metrics essential for the role; interprets quantitative and financial data accurately; seeks guidance, as appropriate.
- Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Gathers basic information to understand a problem and find a solution. Seeks to understand and apply systematic problem-solving methods; distinguishes symptoms from underlying problems.
- Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Gains a clear understanding of the main tasks needed to complete work in the right sequence. Identifies the support and resources needed to carry out plans; delivers on time at an acceptable quality level.
- Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
- Manages Conflict
Handles conflict situations effectively, with a minimum of noise. Takes a positive approach to conflicts; helps dispel tension; seeks guidance and feedback on managing conflict; delivers controversial viewpoints candidly and sensitively; does not take arguments personally.
- Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
- Nimble Learning
Learns through experimentation when tackling new problems, using both successes and failures as learning fodder. Shows a clear desire to learn and questions others to gain new knowledge. Deals appropriately with first-time or unusual problems; seeks relevant guidance and support. Learns from mistakes.
County Core Values
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email [email protected] to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
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