Hybrid Maintenance Material Specialist bei Gold Coast Transit District (CA)

About the Department

Under general direction, this class maintains records on vehicles, parts inventory and accountable property and materials; prepares periodic reports, orders and receives parts, maintains the parts rooms; picks up and delivers parts and equipment.  The class is also responsible for calculating and processing time cards and leave requests.  

Position Duties

The Maintenance Material Specialist has responsibility to:
 

• Enter vehicle works orders, inventory, preventive maintenance, materials received, fuel and oil usage into automated accounting system; verify for accuracy; produce inventory, work production, stock usage and other reports.
• Maintain accurate inventory of existing stock; conduct annual and special inventories; adjust inventory records to reflect actual stock; monitor inventory for unusual activity; review work orders and inventory reports; order or requisition equipment, parts and supplies; maintain storeroom to meet fire, safety and health code requirements; evaluate available storage space and determine layout-location of stock; rotate stock to ensure that older items are used first; remove out-of-date items from shelves and direct disposal.
• Research availability, current prices, discounts, delivery time and/or alternative supplies or equipment or repairs; maintain established quantities of fuel, oil, grease, oxygen and other chemicals; prepare, place/receive and disperse orders for supplies/equipment and warranty equipment; unpack and check for condition; verify quantity received and price noted on bill of lading; pack and ship returns; post quantities received, returned and issued to master inventory list; may make deliveries and/or perform courier services to obtain needed parts and supplies; maintain files of purchasing and other source documents and computer reports.
• Calculate time worked for all Fleet and Facilities employees using the weekly time cards as source document; process approved leave requests.
• Provide dispatch support for maintenance employees on road calls and parts runs; answer telephone and shop radio, as needed.
• Maintain work production and inventory records; maintain order in office and store area; performs general clerical work in support of stores operation and maintenance department.

OTHER JOB FUNCTIONS
May assist in moving buses or delivering vehicles to replace inoperable buses on route.  May be assigned additional clerical tasks.

Minimum Qualifications

High school graduation, or equivalent.  Two years of general office experience which includes purchasing and inventory.   Experience in a vehicle maintenance environment is highly desirable.
 
and
 
Knowledge of:
 

• Computers, with emphasis in spreadsheet (Excel), database (Access), and word processing (Word) programs
• Basic math and accounting and record keeping
• General purchasing and accounting practices
• Fire, safety and health codes applicable to storage of assigned inventory
• Inventory control practices
• Research techniques to prepare routine reports
• General office practices

 
and
 
Ability to:
 

• Learn GCTD policies and procedures
• Organize and operate a stores facility
• Develop and implement operational stores procedures
• Learn and apply accounting/inventory and work production codes as well as knowledge of transit operations, equipment/parts/supplies usage and routes
• Learn principles of material management, including computer applications
• Prepare statistical and inventory reports
• Maintain accurate records and document actions taken
• Make routine math calculations
• Operate forklift and office equipment, including fax and computer
• Learn to operate transit coaches
• Communicate effectively, in oral or written form
• Understand and follow oral and written instructions
• Establish and maintain cooperative working relationships
• Complete assignments within limited timelines
• Develop solutions for problems and procedures

Other Qualifications

Valid Class B California driver’s license is desirable.

PRE-EMPLOYMENT PROCESS:
The process includes a job-specific pre-employment physical and drug screening to be completed by an industrial health clinic of our choice; criminal background and references will also be checked. All offers of employment are conditioned upon successful completion of this pre-employment process.

About Gold Coast Transit District
Gold Coast Transit District (GCTD) is a publicly owned transit agency which provides local bus service to the western portion of Ventura County. The agency, originally known as South Coast Area Transit, was organized in 1973 when the Ventura City Transit Lines and the Oxnard Municipal Bus Lines were merged to provide better transportation service both within and between the cities of Ojai, Oxnard, Port Hueneme, San Buenaventura and the unincorporated areas of western Ventura County between these cities.

Immigration & Control Act of 1986
 In order to comply with the provision of this law, all applicants prior to placement must provide proof of work eligibility and attest that they are a citizen, permanent resident alien, or otherwise authorized to be employed.

Equal Opportunity Employer

Gold Coast Transit District is an Equal Opportunity (at will) Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, sexual preference, gender identity, religion, age, veteran status, physical or mental disability, mental condition, or any other category protected by state or federal law.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance, please contact GCTD’s Human Resources at (805) 483-3959, Ext 138

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