Hybrid Administrative Assistant II (Criminal Appeals) bei State of Colorado, CO
State of Colorado, CO · Denver, Colorado, US, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Denver, Colorado, US
About the Department
Find a rewarding career making a difference: Join the Office of the Attorney General!
We're looking for a great administrative professional to join the Criminal Appeals team! This Administrative Assistant II position provides the opportunity to work in a fast-paced environment where your input is valued, and you will be relied upon to manage the workflow of the unit. This position is best suited for someone with outstanding attention to detail and who is comfortable with technology. If you're looking for a career working with a great team of administrative assistants, paralegals and attorneys, apply today!
WHO WE ARE
The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together. Learn more about the Colorado Attorney General’s Office here.
Position Duties
WHAT YOU WILL DO
This position provides administrative and legal support to the Criminal Appeals Section at the Colorado Attorney General’s Office. The section includes 40 attorneys, 3 administrative professionals, a paralegal, and a victim services coordinator. The team is responsible for defending criminal convictions on appeal in both state and federal courts and supporting prosecutors statewide on complex matters of criminal law and procedure.
Key Responsibilities:
Case and File Management
• Organize, archive, and purge closed case files according to office protocols.
• Scan and upload physical documents into the ProLaw system and retrieve older files from storage when needed.
• Manage the internal brief bank and ensure filed briefs are saved accurately and distributed appropriately.
Legal and Administrative Support
• Draft and e-file legal documents such as pleadings and notices.
• Update case management systems with attorney assignments, court filings, and key case details.
• Assist with opening new cases and ensuring documentation is complete and accurate.
• Process incoming and outgoing mail, coordinate deliveries, and fulfill court-related requests.
Court Coordination and Records Retrieval
• Serve as liaison between attorneys and court clerks.
• Request and retrieve court records from the Colorado Court of Appeals and Supreme Court.
• Coordinate delivery and return of records as needed to support active cases.
Legal Document Formatting and Brief Coding
• Code legal briefs for formatting consistency and accuracy using tables of contents and authorities.
• Identify legal references such as case law, statutes, and rules to ensure proper document preparation.
Office and Team Support
• Provide general support to legal assistants and attorneys.
• Assist with reception coverage and shared office responsibilities, including handling shredding logistics and maintaining supplies in the workroom.
This recruitment may be used to fill more than one Administrative Assistant II positions in the Criminal Appeals section.
Minimum Qualifications
WHAT WE ARE LOOKING FOR
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code:
G3A3XXMINIMUM QUALIFICATIONS: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.
Experience Only:
Two (2) years of general clerical/office support experience as the primary function of the job.
OR
Education and Experience:
A combination of related education and/or relevant experience in general clerical/office support as the primary function of the job equal to two (2) years. This must include at least one (1) year of the general clerical/office support experience to qualify.
If qualifying under the substitution, you will be required to provide a copy of your transcripts.
Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.
Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.
General clerical experience in a law office, legal setting or similar office setting
Experience organizing documents and electronic file systems
Experience processing electronic documents
Customer service focus
Strong communication skills
Outstanding organizational skills
Strong attention to detail
Required Competencies:
Requires proficiency with MS Office applications
Requires familiarity with and comfortable using technology
Requires outstanding organizational skills and demonstrated strong interpersonal skills
Conditions of Employment:
Applicants must pass a thorough background investigation prior to appointment.
Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Criminal Appeals offers flexible work arrangements. New employees are generally expected to work in-office 3-4 days a week. Additional flexibility will be considered for employees after a successful onboarding and training period. Please note, flexible work arrangements may change at any time based on business needs.
Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.
Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.
For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.
Other Qualifications
HOW TO APPLY
Applicants must establish an account with governmentjobs.com and complete the online application.
Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position. Applications left blank or marked “See Resume” will not be considered.
Resume: A detailed resume outlining your background skills and experiences including previously held positions and academic background. Any information regarding your skills, qualifications, accomplishments, etc. and how you meet any of the listed preferred qualifications is highly encouraged. Your resume will be reviewed as part of the comparative analysis process.
Cover Letter: A brief cover letter detailing your interest in the position and relevant experience is required.
Veteran’s Preference: In order to be considered for veteran’s preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status.
Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position. If your application is rejected and you have questions, you may contact Vanessa Rhea at [email protected].
Assessment Information:
Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.
Technical Competence – Technical experience as it relates to the duties outlined in this job announcement.
Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned.
Job Fit – Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position. Current experience is preferred.
It is imperative that the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Department of Law is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Julie Christopher, at [email protected].
WHY WORK FOR US
We Embrace Flexibility
We aim to produce outstanding work product for all of our customers
