Remote Accounts Payable Director bei CoolSys

With over 150 years of experience, and headquartered in Southern CA, CoolSys is the market-leading indoor environment solutions company. Our full spectrum of best-in-class services includes HVAC & refrigeration installations, remodels, service & maintenance; and energy solutions, including controls and lighting. CoolSys serves customers in the retail, commercial, food service, educational, healthcare, and industrial markets. 

WHY JOIN US 
We understand that hiring great people is the foundation of everything we do. Our employee benefits packages include: 

• Competitive pay from $120-160K
• Medical, Dental, Vision and Prescription coverage 
• Paid vacation and holidays 
• 401(K) match 
• Life insurance, AD&D and long-term disability 
• Tuition reimbursement 
• Opportunities available nationwide 
• Employee discounts on vehicles, hotels, theme parks, select cell phone bills and so much more 
• Pet Insurance 
• Legal Plan, and ID Theft Protection 

Summary:

The Accounts Payable Director is a strategic leader responsible for overseeing all aspects of the accounts payable function. This role ensures timely and accurate processing of invoices, vendor payments, and expense reports while maintaining strong internal controls and compliance with company policies. The Director will also focus on process improvement, automation, and building strong relationships with vendors and internal stakeholders.  This role reports to the VP Corporate Controller as part of the Field Support Center for CoolSys.

• Leadership & Management:
• Lead, mentor, and develop the accounts payable team, fostering a positive and productive work environment.
• Set performance goals, conduct performance reviews, and provide ongoing feedback and coaching.
• Manage workload distribution and ensure adequate staffing levels to meet business needs.  Evaluate department structure, changes and development opportunities.
• Promote continuous improvement and identify opportunities for automation and efficiency gains.
• Operations & Processing:
• Oversee the entire accounts payable cycle, from invoice receipt and processing to payment disbursement.
• Ensure accurate and timely processing of invoices, expense reports, and other payment requests.
• Ensure accurate and timely management of corporate credit card processes, credit limits, card management, and policies surrounding corporate credit cards.
• Maintain accurate and up-to-date vendor records.
• Collaborate with vendor reconciliation team, monitoring RNI, and evaluate process improvements between AP and procurement team.
• Manage the reconciliation of vendor statements and resolve discrepancies.
• Monitor and analyze key performance indicators (KPIs) to identify areas for improvement.
• Compliance & Controls:
• Implement and enforce internal controls to safeguard company assets and prevent fraud.
• Ensure compliance with all relevant regulations and tax requirements (e.g., 1099 reporting).
• Develop and maintain written policies and procedures for accounts payable processes.
• Coordinate with internal and external auditors as needed.
• Vendor Management:
• Build and maintain strong relationships with key vendors and collaborate with corporate procurement buyer.
• Negotiate payment terms and discounts with vendors.
• Resolve vendor inquiries and disputes in a timely and professional manner.
• Monitor vendor performance and identify potential risks.
• Technology & Automation:
• Evaluate and implement accounts payable automation solutions to improve efficiency and reduce costs.
• Leverage technology to streamline workflows and enhance data visibility.
• Stay up-to-date on industry best practices and emerging technologies.
• Reporting & Analysis:
• Prepare and analyze accounts payable reports, including aging reports, cash flow forecasts, and vendor payment analysis.  Collaborate with Treasury Manager on cash forecasting needs.
• Provide insights and recommendations to senior management on accounts payable performance.
• Monitor and analyze spending patterns to identify cost-saving opportunities.
• Budgeting & Forecasting:
• Participate in the development of the annual budget for the accounts payable department.
• Forecast cash outflows related to vendor payments.
• Other Duties:
• Perform other duties as assigned.

• Bachelor's degree in Accounting, Finance, or a related field required; Master's degree preferred.
• 7+ years of progressive experience in accounts payable, with at least 3 years in a management role.
• Strong knowledge of accounts payable principles, practices, and regulations.
• Experience with accounts payable software and ERP systems.
• Excellent leadership, communication, and interpersonal skills.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team

Today, there are 27 different companies that make up the CoolSys family of brands. Our valued employees are at the heart of our continued growth and success. We invite you to be part of that growth! 

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CoolSys is an EEO/AA Employer.  All qualified individuals - Including all ages, colors, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics are encouraged to apply.   

Pre-employment background screening (criminal and MVR for driving positions) and drug testing are required for all positions. CoolSys will consider qualified applicants with criminal histories in a manner consistent with federal law, state law, or local ordinance.