Hybrid EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST bei Department of the Navy

EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST

Department: Department of the Navy

Location(s): Quantico, Virginia

Salary Range: $84601 - $109975 Per Year

Job Summary: You will serve as a EXECUTIVE ADMINISTRATIVE SUPPORT SPECIALIST in the Marine Corps University of TRAINING AND EDUCATION COMMAND. This is a RE-ADVERTISEMENT of Announcement Number: ST-12767170-25-TB. Applicants that have previously applied NEED to re-apply to this announcement.

Major Duties:

• You will execute the daily functions of front office operations in concert with the Aide-de-Camp for the President, Marine Corps University (MCU) during normal working hours.
• You will facilitate the President’s work schedule and manage his/her calendar in accordance with his/her commitments, priorities, preferences, and protocol procedures.
• You will arrange meetings with representatives of other agencies, visiting dignitaries, and members of Congress and their staff members.
• You will arrange meetings with senior executives from federal agencies, the military community, and high-level private sector dignitaries or members of foreign governments with support from the Protocol Officer.
• You will accept, decline or update invitations to meetings and functions by telephone, email, or letter.
• You will be responsible for all military correspondence, to include routing, tracking, and filing all documents for the President and Chief of Staff with G-1 support.
• You will manage and facilitate MCU staff work, procedures, and office practices affecting subordinate organizations in concert with the Chief of Staff when appropriate.
• You will advise and instruct administrative assistants in subordinate organizations on such matters as directives, reports, correspondence, and the telephone procedures.

Qualifications: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector hosting large events for a command and higher ranking officers; coordinating visits by foreign delegations, DoD Headquarters, or other governmental agencies and foreign embassies; managing and tracking funds for organizational events; providing administrative procedures and channels of authority; and initiating travel requests, vouchers, and coordinating travel plans for senior personnel in the Defense Travel System (DTS) or similar system. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series and https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-administration-and-program-series-0301/ Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. Click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. 5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. 6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. 7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. 8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information For more general information, system requirements and to request assistance regarding the USA Hire Assessments, review the following resources: https://support-usahire.opm.gov/hc/en-us To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement. It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate. HR will not modify answers/documents submitted by an applicant.

Application Deadline: 2025-07-28