Hybrid Administrative Specialist VH bei City of Aurora

JOB LOCATION

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

The deadline to submit applications is July 30th, 2025, at 11:59pm. However, it is subject to close at any time without prior notice once a sufficient pool of qualified applicants is obtained.

The hiring range for this position is $23.31 - $29.14/ hourly.

This is classified as VHBE (Variable Hour Benefit Eligible), where the selected candidate will work an average of 40 hours per week.  The selected candidate will be eligible to elect Medical Benefits as well as accrue paid time off and receive 11 paid holidays.

OVERVIEW OF POSITION / DEPARTMENT
Provides general administrative support and performs complex clerical duties for the Group Violence Intervention (GVI) strategy

PRIMARY DUTIES & RESPONSIBILITIES

• Provides administrative support including preparing meeting agendas, pre-planning and execution of City-sponsored events, and maintain and updating database information for specific department functions

•  Schedules and coordinates calendars for external and internal meetings which include Senior Management, Department Staff, and community partners

• Receives and responds to a variety of external and internal requests for information, and routes calls and visitors as appropriate

• Develops and maintains record keeping and reporting systems

• Provides budget support, including processing department expenditures

• Drafts, edits, proofreads and prepares correspondence

• Researches and prepares policies and procedures for departmental and clerical functions

• Researches, compiles and prepares a variety of materials for technical, statistical and analytical reports

• Creates reports, graphs, and visual presentations

• Operates a variety of office equipment including personal computer and varied software

• Schedules and maintains work load

• Schedule, coordinate, and assist with special event preparation

• Coordinates travel arrangements for personnel

• Performs additional duties as assigned

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

MINIMUM QUALIFICATIONS

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered

Education: 

• High school diploma or equivalent (GED) required

Experience: 

• At least 2 years progressively responsible administrative support experience including scheduling, event planning/execution, budget support and general research.

Abilities: 

• Ability to establish and maintain effective working relationships with employees, citizens and elected officials

• Communicate effectively both verbally and in writing

• Handle sensitive situations with tact and diplomacy

• Prepare and complete special reports, projects, and visual presentations

• Maintain accurate records

• Understand records management

• Understand, interpret, and apply department or division policies and procedures

Skills:

• Strong interpersonal and leadership skills

• Composition, Grammar, and spelling

• Skill in the use of computers including spreadsheet design, database programming, word processing, Power Point presentations, and software applications

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the city, all City of Aurora employees may be required to work as essential personnel.

Physical Demands:

• Light physical work lifting no more than 30 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds

• Frequent hand/eye coordination to operate computer keyboard and office equipment Vision to read and interpret reports, computer data and other written material

• Frequent speech communication and hearing to maintain communication with employees and citizens

• Occasional standing/walking – occurs up to 31 minutes to 2.5 hours per shift

Work Environment:

• Works primarily in clean, comfortable environment

Equipment Used:

• Frequently uses standard office equipment including computer, calculator, multi-line telephones, copy/fax machines and postal equipment.

• This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment

For Veterans preference:  Please show all of your employment history, including military service and related documentation (DD214) on the application.
           
The City of Aurora is an equal opportunity employer.  We are required by state and federal agencies to keep certain statistical records on applicants.  It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.
                                         
Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace.  A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.
 

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check. 

Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.  

Employment references will be conducted on finalists for City of Aurora vacancies.