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Hybrid Operations Associate & Executive Assistant bei Indie Consulting

Indie Consulting · Raleigh, North Carolina, US, Vereinigte Staaten Von Amerika · Hybrid

55.000,00 $  -  60.000,00 $

Jetzt bewerben
Description


About the Role:

We are seeking a detail-oriented and organized individual to join our team as an Operations Associate & Executive Assistant to support day to day execution of administrative and operational management. The ideal candidate will work cross-functionally with our operations team, client services teams, and our CEO. We’re looking for a proactive problem solver to support a variety of administrative and operational tasks including supporting operational workflows, assisting with hiring and recruitment, event planning, office management, and coordinating executive schedules. This role plays a crucial part in ensuring operational success and driving our ongoing growth.


Who We Are
Founded in 2019, Indie has evolved into a team of 30 experienced marketers across the U.S. We are a data-driven marketing consultancy providing in-sourced talent to collaborate on digitally-led strategy, brand activation, optimization, and upskilling. Our values—understanding, making a difference, curiosity, commitment, and leadership—guide our work. We serve a diverse range of clients from startups to multi-national CPGs, focusing on both strategy and tactical execution. Our team of ambitious learners is dedicated to performance-driven marketing rooted in empathy.


Key Responsibilities:


Operations Associate Responsibilities (25 hours/week)

  • Hiring and Onboarding
    • Provide administrative support in all stages of hiring, including recruiting, scheduling interviews, and conducting reference checks.
    • Coordinate new employee onboarding including onboarding paperwork, background checks, scheduling, and equipment set up.
  • HR and Financial Operations:
    • Coordinate annual peer reviews and bi-annual performance reviews.
    • Responsible for weekly updates to quickbooks and compiling expense reports.
    • Manage incoming and outgoing mail, as well as bank deposits. 
    • Provide ad hoc support for special projects, including assisting with certification and award applications, completing HR-related documentation and administrative tasks relating to benefit management. 
  • Office Management
    • Coordinate office shipments and deliveries.
    • Oversee office hospitality including organizing and stocking office supplies, kitchen organization, beverages and team treats. 
    • Equipment and IT management. 
    • Coordinate monthly team socials. 
  • Client Services 
    • Responsible for coordinating client signatures for finalized SOW or contract extensions.
    • Coordinate all employee contracts (FT, 1099, LLC).
    • Assist client service directors in drafting and updating SOWs.
    • Support follow up communication for purchase orders, contract renewals, and new business invoicing. 

Executive Assistant Responsibilities (15 hours/week)

  • Calendar and Travel Support 
    • Provide calendar organization and scheduling support for the CEO.
    • Assist in email management as needed. 
    • Support travel arrangements, reservations and meeting coordination for executives. 
  • Podcast Support 
    • Coordinate guest outreach and scheduling.
    • Manage all pre and post production including episode rundowns, guest gifting, advance editing forms, blog posts and episode release. 
    • Assist in live recordings with studio presence as needed. 
  • Event Support 
    • Coordinate logistics for two team on-sites each year including travel arrangements, lodging, meals and activities. 
    • Support the planning and coordination of external events, including client meetings, networking functions, and partnership initiatives.
  • Special Projects
    • Coordinate client gifts (including end of year gifting for clients).
    • Manage all team gifts for birthday and celebrations. 



Requirements


Key Qualifications

  • 2+ years experience in project management, operations, and/or event planning, preferably in a fast-paced work environment.
  • Ability to problem solve and manage competing priorities. 
  • Strong attention to detail and organizational skills.
  • Strong interpersonal and written communication skills.
  • Experience with community management and/or project management tools is a plus. 
  • Willingness to travel 1-2 days a month, depending on internal team and client needs.

Why Join Us?

  • Be part of a driven and collaborative team that values your input and ideas.
  • Opportunity to grow and develop your skills in a supportive environment.
  • Provide key support cross-functionally, contributing to overall success and growth of the team. 
  • Competitive salary and benefits.

Location: Raleigh, NC in a hybrid work setting (split between working from home, shared offices, and client locations).


Salary Description
$55,000-$60,000 + benefits & bonus eligibility
Jetzt bewerben

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