Hybrid Office Specialist I bei Calvert County Government

Job Description:

ATTENTION: This job announcement will close at 11:59 pm Eastern Time on either:

Performs secretarial and office management work in a variety of locations in support of unit operations. The work involves serving as secretary to an administrative or management position, which may entail oversight for a County wide program, but whose essential job requirement is acting as principal office assistant to the unit with responsibility for the provision of office support services to the unit and its staff. The work requires training and prior experience in office clerical work. The work is performed under general supervision of administrative staff.

Essential Job Functions

Manages supervisor's schedule and maintains supervisor's calendar; makes appointments, sets up meetings, makes room reservations and other arrangements as needed.

Monitors the budget and financial duties, including procurement, accounts receivable, and payment of invoices.

May manage and update public sources of information such as a website or reservation system.

Coordinates and prepares budget for a division or unit; may do cost estimates for materials and supplies.

Issues and safeguards building keys to staff, county employees and outside entities as necessary.

Composes correspondence, memoranda and reports in response to recurring inquiries and as deemed appropriate.

Keeps supervisor and unit staff informed of matters; initiates inquiries of County offices and other organizations to obtain information; researches files and records and compiles data for supervisor's review; prepares memos, notes and reports for supervisor.

Communicates throughout the County and with external entities to arrange schedules, meetings and relay or obtain information, or pass on instructions; maintains liaison with and informs other parties of matters requiring their attention; speaks for supervisor on matters on which supervisor's views are known, or as otherwise authorized.

Ensures compliance with established policies and procedures regarding office services, County protocols, and administrative requirements; advises staff and others regarding such requirements and maintains official policy and guidance files for the office.

Receives and examines data regarding substantive operations of the unit for accuracy and initiates follow up steps to clear up discrepancies, notifies parties of changes in procedures or requirements, instructs others in procedures and in other ways ensure that the data are accurate and acceptable for use; maintains databases and data files; manages information to and generates reports.

Receives and assists visitors to the office; queries visitors and directs them to appropriate staff or offices; answers substantive questions regarding office/department operations for the purpose of facilitating the use of services.

Assists the public, clientele, and others in accessing and making use of office/department services by advising them regarding their needs and services provided.

Receives, screens, and refers telephone calls; queries callers and transfers or refers calls to appropriate staff or other offices; answers technical or substantive questions regarding office/department operations.

Receives, screens and routes mail; directs items to other staff or County offices as appropriate.

Processes information by keying data into computer databases and other computerized record systems; codes and verifies data; updates, edits and corrects data files; produces computer printouts.

Ensures compliance with established policies and procedures regarding office services, county protocols and administrative requirements, advises staff and others regarding such requirements.

Maintains manual and/or automated financial, accounting, personnel and other administrative and management files and records; ensures confidentiality of files and records and uses discretion in controlling access to and release of information.

Produces a variety of word processed documents such as letters, memoranda, and reports; transcribes oral and/or machine dictation, or keyboards copy from drafts; proofs and edits materials for accuracy of grammar, spelling, punctuation and format and makes corrections; ensures adherence to established style guides and formats.

Interacts with vendors and works on bid specifications.

The following Essential Job Functions refer to an Office Specialist I position within a specific Department(s)

Records, grades and maintains more than 500 Maryland police training commission tests, quizzes and files; prepares and maintains student transcripts that may be subject to audit or legal review.

Provides unit support for the Chesapeake Hills Golf Course and Breezy Point Beach and Campground and is responsible for scheduling and monitoring sign usage for the district parks and the Dowell House.

Monitors seasonal camping agreements and payments.

Reviews all requisition and purchase orders for the Chesapeake Hills Golf Course and Breezy Point Beach for fiscal end of year.

Other Duties

Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)

Knowledge of--

• Modern office procedures and practices including operation of office appliances such as calculators and computers.

• Secretarial and office management procedures and practices.

Ability to--

• Perform unit secretarial and office management duties.

• Perform office assignments involving substantive operations of the unit requiring an understanding of unit operations and policies.

• Assist the public, clientele, and others to utilize services by explaining, instructing and advising them regarding their needs and requests and the services provided.

• Deal effectively with the public.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education:

High school diploma or GED equivalent, including or supplemented by courses in office practices.

Experience:

Two years of progressively responsible general office clerical experience.

Licenses or Certificates:

None

Special Requirements:

A pre-employment and annual tuberculosis screening will be required if employed in a correctional or substance abuse facility.

Subject to drug and alcohol testing if employed in Public Transportation Division.

Subject to background investigation if employed in the Department of Parks and Recreation, the State’s Attorney’s Office, or the Detention Center.

Physical Demands:

Operation of keyboard devices for sustained periods.

Unusual Demands:

Work is subject to frequent interruptions.

FLSA Status:

Non-exempt

Compensation Steps:

Pay rate: $25.50 - $29.28 per hour; $46,410 - $53,290 annually

Grade 718, full-time position, 35 hours per week

Department of Planning & Zoning, Inspections & Permits

Position closing date: July 23, 2025

Please Note: This position will close at 11:59 p.m. on July 23, 2025. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on July 24th.

This position allows for telework, meaning the employee may be able to work from home or another offsite location for part of the workweek, but they are still required to come into the office regularly. This arrangement is at the supervisor's discretion and may change based on business needs.

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at [email protected] with as much notice as possible.