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Property Management & Bookkeeping Administrator

Assist-world · South Africa, Afrique du Sud · Remote

$8,400.00  -  $9,600.00

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Description

We are a staffing agency recruiting on behalf of a growing family-owned property management and real estate business. Our client manages a portfolio of residential rental properties alongside a real estate business and a construction company, and they are looking for a highly organized Property Management & Bookkeeping Administrator to support the day-to-day operations across all three businesses.

This role is ideal for someone who enjoys backend operations, bookkeeping, and coordinating multiple moving parts. You will play a key role in ensuring tenant communication, leasing administration, financial records, and operational workflows run smoothly.

The position will begin on a part-time basis alongside an existing team member to ensure a structured handover, with a clear opportunity to transition into a full-time role as responsibilities grow.

Key Responsibilities

Property Management Administration

  • Respond to tenant enquiries via email, text, and phone in a professional and timely manner
  • Coordinate tenant communication throughout the leasing lifecycle, including move-in and move-out communications
  • Manage leasing enquiries, applications, appointment scheduling, and lease preparation
  • Monitor overdue rent notices and assist with rent collection communications
  • Coordinate maintenance requests, triage issues, and liaise with on-site maintenance teams
  • Maintain accurate property records within the property management system

Bookkeeping & Financial Administration

  • Manage day-to-day bookkeeping using QuickBooks
  • Process invoices and maintain accurate financial records
  • Track receipts and organize supporting documentation
  • Assist with payroll administration and expense tracking
  • Support transaction coordination and financial reporting across multiple businesses
  • Reconcile transactions and maintain organized accounting records

Administrative Support

  • Manage shared inboxes and respond to administrative enquiries
  • Coordinate appointments and maintain organized calendars where required
  • Prepare documents and maintain digital filing systems
  • Assist with general administrative support across the property management, real estate, and construction businesses
  • Learn and maintain records within the company's property management software

Required Qualifications

  • Previous experience in bookkeeping or accounting administration
  • Strong working knowledge of QuickBooks
  • Excellent organizational skills and exceptional attention to detail
  • Experience managing invoices, receipts, and financial records
  • Strong written and verbal English communication skills
  • Ability to manage multiple priorities across several businesses
  • Comfortable learning new software and working independently in a remote environment

Preferred Qualifications

  • Previous experience in property management or real estate administration
  • Experience using AppFolio or similar property management software
  • Familiarity with leasing administration and tenant communication
  • Basic payroll administration experience
  • Spanish language skills are an advantage but not essential

What We're Looking For

  • A highly organized, operations-focused professional who enjoys creating structure and keeping systems running efficiently
  • Someone with a strong bookkeeping mindset and excellent attention to financial accuracy
  • A proactive self-starter who takes ownership of their responsibilities
  • A dependable communicator who can confidently manage tenant enquiries and internal administration
  • Someone who enjoys learning new systems and continuously improving processes
  • An individual looking for a long-term opportunity with room to grow alongside an expanding family business

Growth Opportunity

This role will begin with a structured training period alongside the current administrator before transitioning into ownership of the role. As the business continues to grow, there is a clear opportunity for the successful candidate to move into a full-time position and take on increased responsibility across property management, operations, and business administration.

 

Additional Information

Why Join Assist World?
 
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM