Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that travelling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just ”having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere.
Aethos Hotels & Clubs are destinations for the conscious - places to stay, engage, and connect with yourself, your surroundings, and a new community. We are design-led and authenticity-centred and believe that true hospitality is about more than the service. It’s about shaping experiences that inspire belonging, purpose, and connection with a global community of conscious explorers.
The Role
The Executive Assistant will ensure seamless operational flow across a dynamic and fast-paced environment. This role requires impeccable organisational skills, strong business judgment, and the ability to anticipate needs before they arise.
The EA will manage complex schedules, facilitate communication between departments, support strategic initiatives, and uphold the highest level of confidentiality and professionalism.
This position is ideal for someone who thrives in a scale-up culture, adapts quickly to shifting priorities, and embraces the energy of a hospitality brand in expansion mode.
As we are a small, yet rapidly growing business, we need our EA to be adaptable to temporarily support other senior leaders. Specifically, our Group Director of HR-People and Culture, who currently needs support in HR admin for our fast-growing teams.
Success in this role looks like
Executives consistently operate at peak efficiency due to your organisational excellence.
Meetings, projects, and communications run smoothly with minimal oversight.
You create stability and clarity in a fast-moving environment.
You embody the Aethos ethos: warm, polished, discreet, and relentlessly solution-driven.
You serve as a trusted partner to leadership and a cultural pillar within the company.
Key Responsibilities
Include:
Executive Support
Manage complex calendars, meeting coordination, and travel arrangements across multiple time zones.
Anticipate scheduling conflicts and proactively resolve issues.
Prepare executives for meetings by assembling agendas, briefings, talking points, and background research.
Provide on-the-ground support during meetings, off-sites, openings, and key events.
Serve as a communication liaison between executives, internal teams, global properties, partners, and stakeholders.
Operational Coordination
Drive alignment by ensuring follow-through on action items, project deadlines, and cross-department communication.
Maintain oversight of multiple ongoing projects, tracking progress, timelines, and crucial dependencies.
Support development of presentations, reports, and company-wide communications.
Coordinate executive participation in investor relations, board meetings, and corporate strategy sessions.
Company & Culture Ambassador
Represent Aethos values in all interactions—team-focused, solutions-driven, and detail-oriented.
Support coordination of leadership team offsites, company gatherings, and key hospitality experiences.
Partner with People & Culture to elevate employee experience initiatives and internal communications.
Confidentiality & Professionalism
Serve as a trusted advisor to the CEO, helping maintain alignment, momentum and prioritisation across the organisation.
Handle confidential information with absolute discretion.
Manage sensitive HR- or finance-related documentation for the executive team.
Exercise impeccable judgment in a high-trust environment.
Qualifications & Experience
3+ years of experience as an EA, Office Manager, Chief of Staff assistant, or similar support role.
Experience in hospitality, hotels, luxury lifestyle brands, or fast-growth startups.
Exceptional organisational, time management, and multitasking abilities.
Strong written and verbal communication skills in English; additional languages are a plus.
High proficiency in digital tools: Google Workspace, Microsoft Office, Slack, Notion, project management tools.
Ability to work hybrid and adapt to a dynamic schedule, including occasional travel.
Comfort working in an environment undergoing constant change and rapid expansion.
HR admin background is a bonus
Why Join Us?
This is a unique opportunity to work closely with the CEO at a pivotal stage of growth, helping shape how the organisation operates and thrives.
Opportunities for professional growth
Exposure to a fast-paced international multi-property business
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