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Executive Assistant to the CEO en Aethoshotels

Aethoshotels · Aethos Club London, Reino Unido · Hybrid

Slack Communication and Collaboration

Microsoft Office

Microsoft Excel

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Description

About Aethos
Extraordinary places, passionate people, and shared learning experiences: this is Aethos. We believe that travelling and hospitality should leave a lasting positive impact on the mind, body, and soul. That's the reason why we choose our locations very carefully and work together with people who want to be part of a community instead of just ”having a job”. Everyone who works at Aethos can make a personal impact on the community and company - great ideas can come from anywhere.
Aethos Hotels & Clubs are destinations for the conscious - places to stay, engage, and connect with yourself, your surroundings, and a new community. We are design-led and authenticity-centred and believe that true hospitality is about more than the service. It’s about shaping experiences that inspire belonging, purpose, and connection with a global community of conscious explorers.

The Role

  • The Executive Assistant will ensure seamless operational flow across a dynamic and fast-paced environment. This role requires impeccable organisational skills, strong business judgment, and the ability to anticipate needs before they arise.
  • The EA will manage complex schedules, facilitate communication between departments, support strategic initiatives, and uphold the highest level of confidentiality and professionalism.
  • This position is ideal for someone who thrives in a scale-up culture, adapts quickly to shifting priorities, and embraces the energy of a hospitality brand in expansion mode.
  • As we are a small, yet rapidly growing business, we need our EA to be adaptable to temporarily support other senior leaders. Specifically, our Group Director of HR-People and Culture, who currently needs support in HR admin for our fast-growing teams.

    • Success in this role looks like

  • Executives consistently operate at peak efficiency due to your organisational excellence.
  • Meetings, projects, and communications run smoothly with minimal oversight.
  • You create stability and clarity in a fast-moving environment.
  • You embody the Aethos ethos: warm, polished, discreet, and relentlessly solution-driven.
  • You serve as a trusted partner to leadership and a cultural pillar within the company.

    • Key Responsibilities

  • Include:

    • Executive Support
  • Manage complex calendars, meeting coordination, and travel arrangements across multiple time zones.
  • Anticipate scheduling conflicts and proactively resolve issues.
  • Prepare executives for meetings by assembling agendas, briefings, talking points, and background research.
  • Provide on-the-ground support during meetings, off-sites, openings, and key events.
  • Serve as a communication liaison between executives, internal teams, global properties, partners, and stakeholders.

    • Operational Coordination
  • Drive alignment by ensuring follow-through on action items, project deadlines, and cross-department communication.
  • Maintain oversight of multiple ongoing projects, tracking progress, timelines, and crucial dependencies.
  • Support development of presentations, reports, and company-wide communications.
  • Coordinate executive participation in investor relations, board meetings, and corporate strategy sessions.

    • Company & Culture Ambassador
  • Represent Aethos values in all interactions—team-focused, solutions-driven, and detail-oriented.
  • Support coordination of leadership team offsites, company gatherings, and key hospitality experiences.
  • Partner with People & Culture to elevate employee experience initiatives and internal communications.

    • Confidentiality & Professionalism
  • Serve as a trusted advisor to the CEO, helping maintain alignment, momentum and prioritisation across the organisation.
  • Handle confidential information with absolute discretion.
  • Manage sensitive HR- or finance-related documentation for the executive team.
  • Exercise impeccable judgment in a high-trust environment.

    • Qualifications & Experience

  • 3+ years of experience as an EA, Office Manager, Chief of Staff assistant, or similar support role.
  • Experience in hospitality, hotels, luxury lifestyle brands, or fast-growth startups.
  • Exceptional organisational, time management, and multitasking abilities.
  • Strong written and verbal communication skills in English; additional languages are a plus.
  • High proficiency in digital tools: Google Workspace, Microsoft Office, Slack, Notion, project management tools.
  • Ability to work hybrid and adapt to a dynamic schedule, including occasional travel.
  • Comfort working in an environment undergoing constant change and rapid expansion.
  • HR admin background is a bonus

    • Why Join Us?

  • This is a unique opportunity to work closely with the CEO at a pivotal stage of growth, helping shape how the organisation operates and thrives.
  • Opportunities for professional growth
  • Exposure to a fast-paced international multi-property business
  • Hybrid work

    • Additional Information


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