Associate Registrar - FT chez Philbrook Museum of Art Inc

Description

***Please include a resume and cover letter to be considered.

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

Philbrook Museum of Art is seeking candidates to fill the position of Associate Registrar. The Associate Registrar is responsible for the proper documentation, care, handling, storage, and movement of artworks in accordance with professional museum standards. The position works collaboratively with curatorial and other collections and exhibitions staff, along with external contractors and lenders, to install exhibitions, execute loans, and manage acquisition and deaccessioning processes and logistics. This position supervises and trains interns and volunteers. The Associate Registrar develops registration budgets, goals, objectives, and priorities in conjunction with the Director of Collections and Exhibitions. 

Essential Responsibilities

Exhibitions and Loans:

• Organizes and executes arrangements for loans and traveling exhibitions
• Collaboratively manages installation / deinstallation with Chief Preparator
• Serves as courier as needed

Collections Documentation:

• Manage electronic database (TMS), online collection (eMuseum), and documentary files related to the collection, loans, and exhibitions.
• Ensure accuracy and consistency of all collection-related material, including location tracking for collection and loaned items.
• Assist in Collection Committee meetings, including drafting agendas and minutes.
• Catalog and process collection objects

Collections Care:

• Monitors and participates in the proper care and safekeeping of all art in the Museum’s care
• Coordinates and collaboratively completes tasks related to collecting, accessioning, deaccessioning, borrowing, and lending.
• Frequently inspects, cleans, and maintains artwork in gallery and art storage spaces.
• Organizes insurance documentation, appraisals, and government indemnity application and policies when applicable.

General:

• Build strong relationships across the institution by communicating proactively and maintaining a professional demeanor and positive attitude. 
• Maintain prompt and reliable attendance in order to successfully perform the duties of the job. 
• Performs other related duties as assigned.

Requirements

Equivalent Education/Experience

• Bachelor's degree in Art History, Humanities, or related field; Master's Degree preferred.
• At least 3-4 years of registration or related experience, ideally in a museum setting.

Knowledge/Skill/Ability

• Excellent attention to detail
• Strong copy-editing skills and an indelible commitment to accuracy
• Intermediate computer skill and proficiency in collections database management (TMS), MS Office Suite, and imaging applications and software
• Knowledge of collections management procedures, fine art registration methods, insurance, and proper art handling policies and procedures
• Exceptional problem-solving skills
• Highly organized, flexible, and collaborative
• Must maintain a valid state driver license

Schedule Information:

Monday through Friday 9:00am - 5:00pm in office

Occasional evenings and weekend hours as needed

This role will start in mid-October

Benefits:

Membership

Medical Insurance

Dental Insurance 

Vision Insurance

Life Insurance

403b program

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Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.