GE Vernova · Singapore, · Remote
About the job
All resources, and logistics required to perform services and maintenance activities on customers' site/property. These activities contribute to, maintain, Purpose of the Job:
- Receive and create new jobs and employee assignments in company databases
- Immigration/visa management (if required and with assistance of CEAP admin.)
- Manage and coordinate resources to ensure that Site Supervisors, Site Managers and Site Technicians are able to execute their project work on time and in budget.
- Manage existing field tools and drive effort for innovative tooling globally ensuring cutting edge technologies and fresh ideas are identified, analyzed and operationalized for the field services we perform.
- Manage spare parts stock in warehousing when applicable
- Provide assistance/support to Sales and Tendering team (costs and planning validation, attend Customer’s presentation when relevant)
Job Description
Measurement
- Site activities are planned to ensure completion of works on time and in budget
- Hours and site material estimates variance vs. budget/as sold
- Accuracy in documentation and on time
- Acknowledgment and understanding of the mission order including all documents by the site supervisor
- Effectiveness of contingency plans in place
- Align employee’s competences with the works to be performed
- Number of performance reviews
- Number of environmental/safety/ compliance reports
- Number of team safety visits
- Quality of inputs to the PM to establish the site risk assessments
- Safety performance
- 5S Housekeeping Up to date documentation
- Workload management
- Time sheet management
- Number of sales opportunities detected from current site works.
- VOs/claims management (additional hrs/materials)
- Resources planning and workload management
- Skillset of site crew
- Site Program / On time delivery
- Inputs given to Tendering and Sales team
- Assessment of labour & equipment and create new jobs and employee assignments:
- Container – contents to be discussed with supervisor
- Confirm date of departure/ arrival of container
- Confirm inductions arranged for contractors in line with GE policies and procedures
- Plan accommodation/ travels (Supervisor accountable for all staff accommodation from start to finish)
- Hours and materials: time sheets and budget management.
- Update and maintain company databases with employee, job and financial information
- Interact with field employees to provide information about job assignments
- Ensure travel costs support Business Unit’s Cost Management objectives (flights, accommodation, vehicle hire)
- Generate and manage multiple reports for business partners as needed
- Assist with development and testing of system modifications within GSI systems and databases
- Coordinate mobilization and demobilization of field employees to ensure timely arrival to and from job sites
- Update employee status in the company database on a daily basis
- Initiate requests and follow up on information in the GE Travel Advisory System (TAS)
- Update and maintain accuracy of pay, cost, and bill rates and site information,
- Understand and follow Master Service Agreements for job set ups for the business supported
- Validate site financial information in GE financial systems (SAP and Payroll)
- Prepare and plan Outage events in coordination with the Project Manager
- Assist management team with employee payroll or credit card issues
- Support training on the job events
- Reporting and documentation
- Estimate hours for sales tenders and report on actual hours and deviation from plan
- Manage the various recording systems e.g. bar coding to jobs
- Report on progress of site crew work (daily site log)
- Document minutes of tool box meetings
- Assist in developing work instructions/ procedures for the works to be performed (works statement,ITP, safety plan, site management plan, JSA, etc.) using existing available templates in the QMS system.
- Ensure data and documentation are complete and up to date
- Site Team Communications
- Conduct daily contact with site supervisors to check progress of work
- Document any issues raised by site supervisors and provide guidance on handling any issues
- Prior to completion arrange a meeting with site supervisor to visit site
- Resources Planning
- Ensure that planned resources for the project are available as per the plan
- Develop contingency plans in the instance that resources are not available
- Prepare Purchase orders for Labour Hire when needed
- Inductions and training
- People Management
- Supervise and manage the team to ensure performance standards, policies and procedures are met
- Assess competency to delegate the appropriate duties and responsibilities
- Regularly manage and review performance of employees
- Initiate verbal disciplinary action where needed and involve management in formal warning stages
- Identify training needs and conduct training to close skill gaps where required
- With support of experts in the Region, organise appropriate training with external training providers
- Conduct regular tool box meetings with shift crew
- Ensure employees possess and maintain appropriate licenses/ training where required
- Identify talent, coach/ mentor for development
- Supervise and set-up appropriate KPIs and control procedure to drive contractor/contingent workforce to drive behaviour and performance on site.
- Immigration/visa management (if required and with assistance of CEAP admin.)
- Monitor and manage outbound travel via GE tools
- Initiate cases with outside counsel to procure visas / work permits
- Communicate with various government agencies for certification of documents
- Fulfil request for Letter of Invitation (as needed)
- Provide guidance to employees and Field Business Ops teams regarding documents, cost and time requirements for visa / work permit Applications
- Ensure all paperwork including applications for immigration visas / work permits are completed accurately and in a timely manner
- Track visa and work permits progress to keep business partners updated
- Maintain immigration tools and files for all employees on foreign assignments
- Process and complete any exit permit or formalities prior to employees leaving the home country for assignment, if applicable
- Environment
- Adhere to all environmental procedures in accordance with instructions.
- Ensure all appropriate actions are taken to implement the Environmental policies, procedures and legislative requirements to maintain Company Environmental certification
- Health and Safety
- Demonstrate commitment to safety through participation in formal and informal discussions, regular team visits and accident/ incident investigations
- Conduct risk assessments on hazards identified
- Adhere to all safe working procedures and ensure employees are complying withsafe work instructions and policies
- Ensure all appropriate actions are taken to implement Occupational Health and Safety policies, procedures, programs and legislative requirements on the designated shift
- Ensure housekeeping is maintained to required 5S standard
- Ensure safety work instructions are completed for work area
- Participate in the resolution of safety issues and ERMS
- Participate in conducting risk assessments on new processes/ machinery
- Ensure MSDS are maintained in work area
- Ensure consultation with employee health and safety representatives, particularly on any workplace changes which have health and safety implications.
- Initiate actions to improve health and safety.
- Fatigue management: make sure compliance to GE policy is met especially during peak time and/or works overlapping.
- Quality
- Report CAR and process in a timely manner
- Inspect work of employees to ensure it meets quality standards
- Implement and ensure employees work to quality procedures and standards to maintain Company Quality Accreditation
- Sales and Tendering
- Provide estimate to Tendering team (nbr. of man-hours to perform a work)
- Validate planning (sequence of works and duration of each task)
- Attend meetings with Customers during tendering stage and provide support during negotiation stage
- Share return of Experiences from previous works using the knowledge data base tool.
- Report opportunities detected from the site to the Sales Team.
- Any Engineering degree , preferred Electrical
- Certificate in Frontline Management
- Certificate in Project Management
- 5 years’ experience in supervising work teams
- Business understanding (market knowledge in area of work, intl. exposure & awareness)
- General knowledge of Transmission and Distribution
- Knowledge of Transformer and/or AIS equipment manufacturing process
- Testing and wiring
- Electrical regulations
- Costing/ Estimation
- 3 years in a similar position in the T&D Industry or related indus
Relocation Assistance Provided: No
- This is a remote position