Office Manager & Team Assistant – London Office presso Prologis

Office Manager & Team Assistant – London Office

Prologis is looking to hire an Office Manager & Team Assistant for our London Office. Do you enjoy having a wide range of responsibilities where not a single day is the same? All while working in fast-paced and international work environment? Then you’re exactly the Office Manager we are looking for. Apply now! 
 

What’s needed in order to do that: 

Reception & Front Desk

• Function as the first point of contact for visitors and guests, ensuring a welcoming and professional experience.
• Manage meeting room bookings, catering, and refreshments for internal and client meetings.
• Host breakfast and lunch meetings, prepare rooms, and handle clean-up afterward.
• Coordinate post, deliveries, and general office queries.
• Open the office for early meetings when required.

Operations & Facilities

• Oversee daily office operations, including vendor contracts, maintenance, and building management.
• Manage health and safety compliance, ensuring policies and procedures are followed.
• Order office supplies, restock kitchens, and maintain all kitchen appliances and shared spaces.
• Support IT and video conferencing setup, resolving minor technical issues when needed.
• Manage office security systems, including access fobs, doors, and cameras.
• Review and arrange preferred hotel rates for business travel.
• Coordinate business events such as Impact Day and other office-wide initiatives, venue research, and bookings.
• Work closely with SST in Solihull to align on processes and support.

Team Support

• Provide direct support to the CD&L Team and the Head of Life Science, Andrew Blevins.
• Manage calendars, schedule meetings, and coordinate travel.
• Arrange flights, accommodation, taxis, and prepare travel itineraries and meeting agendas.
• Prepare documents, PowerPoint presentations on request.
• Manage expenses for the London office and Andrew Blevins.
• Support new hire onboarding and ensure smooth day-one experiences.
• Organize team lunches, events, and visits from EU and US executives.
• Keep office policies updated and ensure smooth communication across teams.
• Stay flexible with hours to support early meetings and business needs.

Note

The role suits someone flexible with time, able to start early and take breaks later in the day. Knowing the local area is helpful for quick restaurant bookings or finding venues. It also needs someone who enjoys researching and can adapt quickly when plans change.