Alumni Events and Graduations Assistant - 12 months FTC presso Jesus College Oxford
Jesus College Oxford · Oxford, Regno Unito · Onsite
- Junior
- Ufficio in Oxford
You will play a key part in delivering a busy programme of over 50 alumni events each year, including prestigious College graduation ceremonies. Working closely with the Alumni Engagement Manager, you’ll help coordinate event logistics, manage communications, and ensure our alumni and students have a memorable experience. This is a part-time role (20 hours per week), with some evening or weekend work required for events.
Key Responsibilities
- Supporting the planning and administration of alumni events;
- Assisting with updating the College’s events web page;
- Welcoming and stewarding guests at events, ensuring smooth running and excellent alumni engagement;
- Helping to streamline administrative processes;
- Providing pre- and post-event support;
- Administering College Degree Days;
- Working with internal and external partners to deliver successful events;
- Providing general administrative support to the Development Office
Skills, Knowledge and Expertise
Essential Skills
- Proactive, organised, and detail-oriented, with the ability to prioritise and meet deadlines.
- An excellent communicator, both written and verbal.
- Confident with IT, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- A collaborative team player with a positive, can-do attitude.
Desirable Skills
- Experience with databases (CRMs) and/or events administration, ideally in higher education.
- Familiarity with basic web page editing.
- Educated to degree level or equivalent.
Benefits
As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:
- Meals - A free meal is available when on duty and the kitchen is open.
- Holiday - A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.
- Pension - On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme (“OSPS”) or University Superannuation Scheme, (“USS”) as applicable.
- Employee Assistance Programme - 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.
- Bus Ticket Loan - You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.
- Personal Development - Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.
- Family-friendly policies - The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.
- Childcare Services - Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.
- Oxford University Discounts - College staff will receive a University card which provides the following discounts:
- Free entry to Oxford Colleges and libraries
- 10% discount in some University shops.
- Free access to the University Botanical Gardens and Harcourt Arboretum.
- Discounted computer software from the University Computing Service
- Access to Sports Facilities and Punt Hire - Staff may use the College’s sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.
- Library - College staff have access to the Meyricke Library, open 24 hours a day.
- Eye Test/Glasses Reimbursement - a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.
- Flu Vaccinations - a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.
- Staff Entertainment - The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children’s Christmas party.
- Electric Vehicle Salary Sacrifice Scheme (subject to earnings criteria) via Tusker.
- Cycle to Work Salary Sacrifice Scheme – also recently launched provided by Green Commute initiative.
- Secure Bike Parking - bikes can be locked away securely on site.
- On site Gym
- Multifaith Room – available for staff and students.
- Discounted Guest Rooms - Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.
