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Regional Office Assistant - Western Great Lakes Region presso Younglife

Younglife · Holland, Stati Uniti d'America · Onsite

Microsoft Office

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

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Young Life requires all​ employees to sign a Statement of Faith. We recommend you read this statement before applying​ for any position.

Job Specific Working Conditions:

The Regional Office Assistant, working closely with the Regional Director and Regional Administrator, will provide support to the regional office in the following areas—

  • Communicate our hiring process to the region
  • Manage the “pool” of regional staff candidates
  • Facilitate the regional interview processes
  • Prepare areas for new hires (on-boarding)
  • Prepare new staff (on-boarding)
  • Facilitate individual on-boarding review
  • Manage regional evaluation timeline for full-time staff
  • Conduct exit interviews for departing staff

Additional Information

  • Part-time position at 5 scheduled hours per week

  • Personal fundraising expected for this position; Personal Donor Development Training provided

  • Bi-weekly check-ins with Regional Director for task prioritization and needs assessments

  • Option to attend quarterly regional staff meetings (various locations)

Regional Office Assistant

Summary:
This position assists the regional administrator position and provides regional administrative support.


Essential Duties:

Written and Verbal Communication
  • Provide general office support, including correspondence, filing and mailing.

  • Answer phones.

  • Respond to voicemail, e-mail and phone calls in a timely and professional manner.

  • Send thank-you letters to donors.

  • Interact with all area and regional staff, volunteers, area and regional committees and regional management teams.


    • Assist in Administration
  • Process and track donations.

  • Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date.

  • Manage monthly purchase card expenses, field development tool (FDT), regional and staff expense reports.

  • Provide personnel support for regional staff, including Human Resources and personnel action requests (PARs).

  • Coordinate regional fundraising events and other regional events.

  • Assist with annual camping administration.

  • Assist regional administrator and regional director with workload.

  • Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation.

  • Provide staff care, including birthdays, monthly reports and assignment care packages.

  • Assist with gathering regional statistics electronically via the Growth Planning Software (GPS) system.

  • Facilitate paperwork to open and close area ministries across the region.

  • Manage and execute area transfers.

  • Manage Mission Security application for staff within region.

  • Update the MSite.

  • Provide administrative support for volunteer-led areas and areas in a staffing transition.

  • Assist with additional work from regional staff.


    • Assist in Event Planning
  • Plan, coordinate and facilitate regional events including:

  • Regional staff training days

  • Committee chair days

  • Regional meetings

  • Regional camps

  • Leadership weekends




    • Education:
  • High school education or equivalent.

  • Associate’s degree preferred.

  • On-going education encouraged.


    • Qualifications Required For the Job:
  • Previous administrative assistant experience preferred.

  • Must be able to type 55 to 60 words per minute with few errors.

  • Proven data entry skill, which must be accurate and rapid.

  • Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)

  • Strong organizational skills with attention to detail.

  • Must have good grammar, with strong written and verbal communication skills.

  • Ability to maintain confidentiality.

  • Basic accounting skills.

  • Must be detail-oriented while successfully accomplishing multi-tasks.

  • Proven relational skills with both kids and adults.


    • Candidarsi ora

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