- Senior
- Office in Berlin
About The Role
We’re hiring an Executive Assistant to work directly with our Co-Founder & CEO, Lennard, and maximize his impact. You will own calendar, scheduling, and operational coordination end-to-end—protecting focus time, accelerating decisions, and keeping priorities tight across Berlin and New York. This is a full-time, onsite role at our Berlin HQ and a high-trust, high-ownership position in a fast-growing AI company.
What you’ll own
Calendar Ownership: Proactive end-to-end scheduling, priority management, buffer times, no-meeting blocks, and weekly re-planning
Communications Gatekeeping: Email triage, drafting replies, inbox hygiene, and ensuring timely follow-ups
Meeting Excellence: Agendas, briefings, prep materials, action tracking, and outcome notes
Travel & Logistics: Itineraries, visas, bookings, reimbursements, and time-zone planning
Stakeholder Coordination: Interface with internal leaders (sales, marketing, partnerships, ops) and external partners/investors
Light Ops Support: Contracts/signatures, expenses, vendor coordination, and occasional event/offsite support
What we are looking for
Act as a force multiplier for Lennard—anticipating needs, solving problems before they surface, and keeping the machine running
Handle sensitive information with discretion and urgency
Communicate clearly and concisely in English and German
3–6+ years supporting C-level leaders (startup/tech/consulting/banking context preferred)
Exceptional scheduling and prioritization skills; you love building a clean, high-velocity calendar
High discretion, trustworthiness, and service mindset
Comfortable in fast-paced, ambiguous environments; you keep calm and create structure
Strong command of Google Workspace, Slack, and Kanban tools; ideally CRMs (e.g., HubSpot)
Why us?
Direct impact: Work 1:1 with founders in a YC-backed, hypergrowth AI company used by leading European enterprises
High ownership: Design the systems that keep our exec engine running
Focused, supportive team: Fast decisions, low bureaucracy, high trust
Competitive compensation plus perks (Deutschlandticket, gym membership, snacks/food)
