Finance & Operations Manager chez GetHarley

Position Title: Finance & Operations Manager

Reports to: COO
Direct Reports: Finance Assistant
Departments: Finance, with exposure to Legal, Compliance and People Ops (with external support)

About GetHarley

GetHarley empowers people to look, feel and be their best selves - at every age. We are the first platform to combine technology with the human instinct and experience of a Clinician to deliver a deeply personalized and effective experience. Our company is transforming the skincare and healthy ageing experience as we know it.

Launched in May 2019, we are backed by top-tier venture capitalist firms, raising $52 million in our funding to date. Currently, at ~50 employees and growing, we are an award-winning, fast-paced business, growing triple-digits year over year with no market competition. Today, we empower over 1000 clinicians to increase their skincare product sales and drive patient loyalty via the GetHarley platform and we plan to grow this significantly in the coming year. We are looking for ambitious, dynamic, kind people to help us continue to scale.

Role Purpose

This is an exceptional opportunity for a driven and adaptable professional with a strong foundation in finance and accounting who’s ready to take on a broad, high-impact generalist role with a particular focus on finance, compliance, people and operational excellence.

In this position, you’ll be a key member of a growing team, helping shape the foundations of our business and ensuring we scale with accuracy, structure, and integrity. You’ll gain hands-on exposure across multiple functions; from financial operations and compliance to strategy, systems, and business process improvement, making this the perfect role for someone who thrives on variety and continuous learning.

Key Responsibilities

Finance & Accounting (core focus)

• Lead statutory accounts, audits, monthly reporting, budgeting, forecasting and cash‑flow management.
• Maintain strong financial systems, controls, and processes to support accurate, timely decision‑making.
• Provide clear financial analysis and insight to senior leadership, contributing to planning, budgeting, and risk management.
• Oversee and develop the Finance Assistant to ensure smooth day‑to‑day operations.
• Maintain accurate stock and inventory records, ensuring alignment between financial and operational systems.
• Develop and maintain effective relationships with internal and external stakeholders, including auditors, advisors, and key business partners.
• Own general ledger and reporting across UK and US entities, coordinating with external US accountants where required.

Compliance, Legal & Governance

• Manage data and information management practice according to compliance frameworks (such as GDPR, HIPAA), ensuring the company meets all regulatory requirements.
• Maintain up-to-date internal compliance policies and practices, and ensure they’re consistently applied across the organisation.
• Lead internal compliance training and maintain basic governance documentation.

People Operations

• Oversee payroll processing to ensure accuracy, timely submission, and compliance with statutory deductions and reporting.
• Drive onboarding and offboarding processes to ensure employee life cycles are properly managed according to tax obligations, and compliance requirements.
• Maintain People Operations documentation and ensure relevant policies are in line with current employment law and best practice.

You will be a great fit if you are:

• ACA, ACCA or CIMA qualified
• University graduate with a bachelor’s or master’s degree in a relevant field
• Likely an established Management Accountant looking for a role at a fast-growing venture-backed company
• Experience with creating financial statements and general ledger functions
• Strong understanding of financial software and accounting systems (e.g., QuickBooks, Xero, SAP)
• Excellent analytical and numerical skills and strong excel modeling skills
• Experience in professional services (eg Big Four) and a fast-moving start-up environment
• Nice to have: experience in managing and/or mentoring finance team members

Why choose GetHarley

• It’s an exciting challenge. No two days are the same! We are an ambitious company that move fast and hustle
• You are making a difference. We are empowering our clinicians and supporting our patient's skincare goals
• Growth opportunities. We take personal development seriously and support your growth ambitions

Why this role

• You’ll be part of a nimble, ambitious team at a pivotal stage of growth. 
• Your work will have tangible impact, your ideas will be heard, and your skillset will grow rapidly. 
• If you’re looking for a role that blends financial precision, compliance rigor, and entrepreneurial problem-solving, this is your chance to make a real difference while building a diverse career foundation.

GetHarley is an equal opportunities employer ensuring that all applicants are treated equally and fairly throughout our recruitment process. We are determined that no applicant experiences discrimination on the basis of sex, race, ethnicity, religion or belief, disability, age, gender identity, ancestry, sexual orientation, veteran status, marriage and civil partnership, pregnancy and maternity, or any other basis prohibited by applicable law.

We want to leverage this diversity by building an inclusive culture where everyone is respected, can be themselves and strive to be their best. That way we can build a better future for our employees, our patients and clinicians.