Safety Manager chez Jefferson Lines

Safety Manager

This position develops implements and leads the Company’s safety and compliance initiatives including OSHA and Worker’s Compensation, to create and maintain a culture that embraces working safely while ensuring alignment, compliance and effectiveness across all locations.  

Essential Duties and Responsibilities:

This position will collaborate with leadership across the organization to proactively drive compliance, safety, training and security strategies and initiatives. 

Compliance:

Responsible for leading our policies, plans, procedures, and reporting metrics designed to provide assurance that we are an industry leader in regulatory compliance.
 

• Ensure compliance with all applicable Federal, State, and local regulations.
• Maintain recordkeeping requirements including DOT, OSHA, EPA, etc.
• Manage, document and administer Safety Recognition and incentive program.
• Manages the DOT drug-testing program in compliance with regulations.
• Acquire and review data and input from electronic monitoring systems and programs, including on board system, check rides by trainer, mystery riders, and road observations.
• Keep current with developments in federal, state and local laws that affect the company.

Safety:

Builds and oversees a behavior-based safety culture including active site visits; analyzing safety risks; championing a behavior-based safety system; making recommendations for corrective or preventative measures; coaching business partners on how to create a Safety Culture at their locations and within their departments.

• Identify exposures, recommend solutions, and implement approved programs promoting loss prevention and compliance.
• Understand and operationalize programs, policies, and procedures for reporting, investigating, and analysis.

• Evaluate safety concerns and recommend new approaches or changes to improve safety within the organization.
• Develop and recommend safety policies, procedures and methods.

• Manage claims and loss control activities.
• Grow relationships with third party providers, claims adjusters, insurers, outside legal counsel, and other claims related parties.
• Litigation management including resolution and outcome management and the delivery of claim information.

• Investigate all vehicle, employee and passenger incidents, accidents and injuries to determine the cause and take appropriate remedial action.   Responsible that discipline is in accordance with policies and Collective Bargaining Agreements.

• Determine crash preventability in accordance with generally accepted industry and National Safety Council standards.

• Document all aspects of Safety enforcement, accidents, and incidents regularly.
• Coordinate and facilitate the Company’s Safety Committee meetings and conducts regular quarterly safety meetings with employees.

• Manages Company’s driver safety awards and recognition program.

Training

Maintains and further develops all training programs to improve the safety, skills, and professional development for all employees of Jefferson Partners.

Behavior based safety culture including active site visits; analyzing safety risks; championing a behavior-based safety system; making recommendations for corrective or preventative measures; coaching business partners on how to create a safety culture at their locations and within their departments.

• Maintains and further develops a driver training program conducted by a Training Coordinator to provide an FMCSA Training Provider Registry level program for entry level driver training.  Assists Training Coordinator in:
• New driver orientation and driver training programs (Ensures driver safety and training programs are being executed and documentation standards are met).
• Effectively collaborates with other functional areas in order to train and coach drivers on regulatory compliance; customer service; and workplace safety.
• Develops, updates and consistently improves driver development training/programs including classroom and Behind-The-Wheel training.
• Collaborates with Driver Supervisors in other regions to ensure all first-year drivers receive the coaching and supervision as outlined in the first-year curriculum. 
• Conduct targeted employee training as needed (Compliance, Remedial driving skills, road exams, etc.)
• Oversee the organization and maintenance of driver qualification (DQ) files

Security & Facilities

• Establish and manage all security related building compliance programs in accordance with governmental standards.
• Provide training on security issues.
• Responsible for Company crisis management planning.
• Responsible for facility management of Minneapolis corporate facility.  

Supervisory Responsibilities:

Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.   Responsible for assisting in the development of driver training and indirectly supervises employees on safety procedures.

Education and/or Experience:

• Four-year degree and 5+ years of related experience.
• Supervisory experience in the transportation and/or logistics fields, specifically in management of a commercial motor fleet preferred.
• Licensed with a CDL or the ability to obtain one within 6 months is preferred.
• Professional driving experience is a plus.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Skills/Abilities/Characteristics

• Undisputed Integrity – Exemplifies Jefferson’s values making decisions in the best interest of the company and manages confidential information entrusted to him/her.
• Leads Strategically – articulates a long-term vision, embraces, and leads change to achieve annual plans aligned with the overall business strategy.
• Delivers Results – Delivers results by setting and exceeding goals in an environment of collaboration, accountability, and continuous process improvements. 
• Inspires People – Leads by example and builds trust to create an innovative environment in which people are unified and motivated to do their best.
• Develops People – is respectful and effectively communicates, deploys, empowers, and develops the best people to form a talented and highly effective team.   
• Sound Judgment – a levelheaded and mature leader, respected for providing sound business judgment to business situations.
• Interpersonal Skills – able to forge relationships easily with internal and external constituents and projects energy, drive, and enthusiasm in daily interactions.
• Communication Skills – comfortable in making informal and formal presentations and able to effectively lead through challenging situations.
• Time Management – able to manage competing priorities and meet deadlines including the ability to respond to emergencies and crises. 
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Understanding of DOT, federal, state motor carrier and safety regulations.

• Experience with Microsoft Office products.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, stand, walk, climb steps and crouch, balance, stoop, kneel and assist disabled passengers. Occasionally required to reach with hands or arms.  May also lift and/or move more than 50 pounds.  Professional appearance and ability to work various schedules and shifts, including up to 25% travel.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   This employee may be exposed to weather conditions.   Field time required, specifically riding runs and monitoring bus drivers.  Approximately 10-20% overnight travel may be required. 

Jefferson Lines is dedicated to diversity in the workplace and our policy is to provide equal employment opportunities to all qualified persons without regard to race, age, color, sex, religion, national origin, disability, veteran status, sexual orientation, gender identity and/or expression or other status protected by law.

Qualifications