Legal Administrative Assistant chez Akerman LLP

Founded in 1920, Akerman is recognized as one of the nation’s premier law firms, with more than 700 lawyers across the United States. 

Akerman is seeking a full-time Legal Administrative Assistant with strong litigation experience to support our Charlotte, North Carolina office. The ideal candidate is proactive, organized, and comfortable managing a fast-paced docket, with the flexibility to be cross-trained to support additional practice areas as needs evolve. This is a hybrid position with the requirement to work in the office at minimum three (3) days per week. 

Responsibilities:

• Support our litigation team (federal and North Carolina state cases):
• Draft, edit, and format pleadings, motions, briefs, discovery, correspondence, and exhibits
• E-file documents in federal courts (like W.D.N.C., M.D.N.C., E.D.N.C.) and North Carolina eCourts/ODYSSEY eFileNC; keep an eye on PACER and state dockets
• Help with service of process and subpoenas; communicate with court staff and vendors
• Keep case calendars and deadlines up to date, following court rules and judge-specific procedures
• Organize discovery materials, keep track of exhibits and witnesses, and help prepare hearing/trial notebooks
• Assist with logistics for hearings, mediations, arbitrations, and trials

• Provide general administrative and attorney support:
• Manage calendars, meetings, travel, time entry, expenses, and billing edits
• Open new matters, handle engagement letters, conflicts checks, and organize files (both electronic and paper)
• Draft and finalize professional correspondence; answer and direct phone calls
• Keep our document management system organized and up to date

Qualification:

• At least 3 years of recent law firm experience supporting litigation attorneys
• Hands-on experience with federal and North Carolina state court filings (CM/ECF, PACER, eCourts/ODYSSEY eFileNC)
• Strong skills in Microsoft 365 (Word, Outlook, Excel, PowerPoint), Adobe Acrobat, and document management systems
• Solid understanding of legal formatting, citations, redlining, TOCs/TOAs, and working with PDFs
• Excellent grammar, proofreading, and attention to detail
• Great organization and multitasking skills, with the ability to meet tight deadlines
• Professional, discreet, and client-focused; able to handle confidential information

Preferred:

• Familiarity with local North Carolina rules, Mecklenburg County practices, and judge-specific procedures
• Experience with timekeeping and billing software (i.e., Elite/3E) and basic e-discovery or litigation support tools
• North Carolina Notary Public commission (or willingness to get one)

We are looking for someone who is proactive, solutions-oriented, reliable, and a true team player with a positive attitude.

We offer a competitive salary and benefits package. If you are interested, please submit your resume and salary requirements. EOE.

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