Payroll Specialist (Community Member Eligible for Underfill) chez Salt River Pima-Maricopa Indian Community, AZ

About the Department

Position Summary:  Under general supervision from Payroll Manager and/or Senior Payroll Specialist, assists in processing bi weekly payroll, other accounting documents and with mainframe computer backup of payroll, accounts payable, journal entries, cash receipts, monthly financial reports, and other financial transaction data.   Works within limits of an established accounting system, performing responsible, complex and independent assignments.  Responsible for initial entries to general ledger accounts.  Ensures accurate maintenance of related records to prevent errors in payroll; prepares periodic reports of payroll data; maintains up-to-date files for retrieval of accurate information.  This position is treated as FLSA Non-Exempt. 

Essential Functions:   (Essential functions may vary according to job-specific demands, however may include and is not limited to, the following tasks, skills, abilities and general professional qualifications.  This list of tasks is ILLUSTRATIVE ONLY and is not intended to be a comprehensive listing of tasks performed by all positions in this classification).

Position Duties

Tasks:

1.  Assists in processing bi-weekly payroll which includes maintenance of current employee information and set-up for of new positions on PeopleSoft HR system.  Database covers in excess of 2,000 employees.

2.  Sets up and maintains deductions and benefits for employees.  Maintains, adds, and changes budget positions and job classification information in computerized payroll system.

3.  Reviews and enters time/pay for all employees, to find any errors and discrepancies.  Makes adjustments affecting pay.  Calculates payroll compensation.

4.  Processes reports to edit hours entered and any adjustments made for accuracy.  Runs reports to correct any errors on employee set-ups (e.g., budget, positions, job classifications, G/L distributions, annual leave, sick leave, etc.) before checks are printed.

5.  Processes payroll on computer system for generating payroll checks and reports.  Sorts and prepares payroll checks for bi-weekly distribution to all departments within SRPMIC.

6.  Enters, edits, and posts payroll journal entries to general ledger accounts on PeopleSoft HR software system.  Edits, posts, payroll to general ledger on system.   Types, enters, edits and posts manual payroll checks on system and file.

7.  Maintains current funds and accounts and sets up new funds and accounts in PeopleSoft HR system.   Sets up new General Ledger accounts, funds, vendors and other necessary records.

8.  Runs, sorts, and assembles financial reports for General Ledger month-end and year-end reporting documents distributed to all SRPMIC department Directors.  Runs special reports for department Directors and Auditors when necessary.

9.  Assists Payroll Manager and/or Senior Payroll Specialist with utilizing PeopleSoft HR system, including having ability to control job queues, output queues, print spool queue, systems security, trouble-shooting, training, work query to run special account reports and other related tasks, as assigned.  Maintains PeopleSoft HR system in absence of Payroll Manager and/or Senior Payroll Specialist, including the responsibility of back-up tape and monitoring system for problems.  Secures assistance for problems which are out of the scope of responsibility of incumbent.   Assists other office staff in use of PeopleSoft HR software and other applicable systems, including trouble-shooting and problem-solving for routine issues with the operations of the PeopleSoft HR software system.

10.  Assists Benefits in verifying benefits, including response to questions within scope of responsibility in the absence of the Benefits staff as directed by Supervisor.

11.  Sets up and Maintains General Ledger funds, accounts, vendors and other miscellaneous budgeting and accounting records on computer system.  Requests Vendor set up on accounts payable, journal entry, and cash receipts files, sets up and maintains projects on pertinent financial information files.

12.  Communications with employees regarding questions/issues on payroll.  In coordination with Human Resources Department, processes requests for employee verification for government and other outside entities.

13.  Performs other job related tasks as assigned by the Payroll Manager or the Finance Director.

Knowledge, Skills, Abilities, and other Characteristics

• Knowledge of paraprofessional accounting and bookkeeping practices.
• Knowledge of office terminology and procedures.
• Knowledge of computerized payroll system, benefits administration and compliance issues for record-keeping purposes.
• Knowledge of the use of time cards, employee actions notices, payroll systems, journal entries, monthly financial reports and other tools of the position.

• Skill in filing documents alphabetically, numerically, and chronologically.
• Skill in analysis and interpretation of financial data.
• Skill in work techniques required in maintaining payroll and other related records through automated system.
• Skill in operating office equipment, including personal computer, printer, fax, modem, check signer, copier, and calculator.

• Ability to perform a broad range of lead responsibilities checking the work product of others to ensure accuracy and clarity.
• Ability to detect and avoid errors.
• Ability to enter, adjust and retrieve data using a personal computer and keyboard device.
• Ability to make mathematical calculations rapidly and accurately (examples: add, subtract, multiply, divide and use percentages.)
• Ability to produce written documents with clearly organized thoughts.
• Ability to comprehend and follow complex written and oral instructions.
• Ability to communicate orally with other employees and the general public in face to face settings, or using a telephone.
• Ability to work cooperatively with other employees and the public.
• Ability to maintain complex financial records, prepare reports and financial statements from incoming bills and department records.
• Ability to remain in a sitting position for extended periods of time.
• Ability to research information from a variety of sources and make recommendations for action.
• Ability to interpret employee benefits information and accurately respond to employee inquiries.
• Ability to maintain confidential information in a manner which protects it from inadvertent or inappropriate disclosure.

Minimum Qualifications

Qualifications:

Education & Experience: Associate’s degree in accounting, business administration, human resources administration, or closely related area and one year full time payroll, bookkeeping or related accounting work and two (2) years’ experience.  Must be proficient with 10-key calculator or related device.  Beginner or higher level experience in MS Excel preferred.   

Equivalency - Any equivalent combination of experience and education that will allow the applicant to satisfactorily perform the duties of the job may be considered when filling the position.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Other Qualifications

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. 

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods: 

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date. 

The IHS/BIA Form-4432 is not accepted. 

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.