Administrative Assistant chez Ursinus College

The Academic Department Administrative Support addresses the needs of faculty and students by performing a range of administrative duties to support the work of academic departments. Working in collaboration with the Office of Academic Affairs and with the support of the other academic administrative assistants, the Academic Department Administrative Support staff oversees the functions of the office and serves as a liaison between administrative, facilities services, cleaning services, and other academic areas of the College community.

Specific Responsibilities:

Reporting to the Office of Academic Affairs Support Coordinator and under the direction of the academic department chairperson, provide administrative support for faculty and staff in academic departments, proactively assisting department and program chairs with:

• Department and program administration including implementation of college and departmental processes and procedures
• Information and process management including maintaining academic department and program websites, collaborative on-line workspaces
• Internal and external communications such as flyers, brochures, and website postings
• Confidential management of student and department records including reporting including data collection and budget management
• Coordinating projects, tasks, and events, including faculty searches
• Student support, as deemed appropriate by department and administrative supervisors

Qualifications:

• Associate Degree or minimum two years clerical/administrative experience in an educational environment is preferred.
• Strong interpersonal, organizational and communication skills, both written and oral
• Excellent computer skills including proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and willingness to learn additional computer programs.
• Demonstrated initiative to work independently and as part of a team.
• Ability to multi-task, problem-solve, manage processes, and maintain flexibility.
• High degree of discretion dealing with confidential information.

Other Duties:

• The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
• Job responsibilities and activities may be modified or changed at any time with or without notice.  Job descriptions will be audited periodically by the Ursinus Human Resources department to ensure they are up-to-date and reflect the essential responsibilities and duties of the job.

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