26-60 Grant Management Specialist (Manager 170) - Office of Research and Sponsored Programs chez West Chester University, PA

About the Department

Join a vibrant campus community whose excellence is reflected in its diversity and student success.   West Chester University of Pennsylvania’s Office of Research and Sponsored Programs invites applications for the position of Grant Management Specialist. This is a temporary two-year appointment with benefits.
 
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania.  We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
 
WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance, generous retirement plans, along with many wellness programs; a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.
 
The Office of Research and Sponsored Programs (ORSP) facilitates, coordinates, and safeguards the institution’s research and creative activity enterprise and enhances the university’s ability to be an educational and cultural resource for students, alumni, and citizens of southeastern Pennsylvania.
 
The Post-Award Grants Management Specialist collaborates with Finance and Business Services and other campus partners including faculty researchers, grant specialists, and Human Resources to support faculty in grant administration; ensure compliance with agency terms and conditions; support successful completion of project deliverables; assist with modifications during the project period; and facilitate project closeout tasks. This position also facilitates student and staff hiring for grants.
 
The ideal candidate will demonstrate experience administering grant contracts, applying Uniform Guidelines, managing budgets, and completing audits; the ability to communicate with and collaborate with diverse campus constituents including faculty, staff and students; and the ability to meet multiple deadlines with attention to detail and accuracy.

Responsibilities include:

• Manage a diverse portfolio of grant awards in various stages of completion
• Maintain an understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements. 
• Read and communicate terms and conditions provided in grant project documents
• Use Cayuse Sponsored Programs software to add budget revisions and NCE information  
• Support budgeting for sponsored projects including personnel costs, participant support costs, supplies, travel, student and staff hires, and other direct costs, including post award budget modification
• Provide guidance for procurement and supplies orders for external grants
• Serve as primary point of contact for financial questions pertaining to Accounts Payable, Purchasing, PCards, and Human Resource issues related to grants
• Review draft budgets for grant proposals 
• Submit budget amendments to granting agencies for approval
• Coordinate to process amendments in SAP Budget modifications
• Collaborate with PIs to allocate remaining line-item budget balances for budget amendments
• Facilitate staff and student hiring for grants
• Track faculty alternative work arrangements
• Process the requisite payroll certification and upload necessary contracts to the PA treasury
• Assist faculty PI with audit requests as needed
• Monitor and facilitate ongoing grant activity and expenditures to ensure deliverables and reporting requirements 
• Monitor and facilitate subrecipient monitoring procedures are met on time and according to agency requirements
• Communicate with grantors regarding fiscal and programmatic reporting as needed
• Maintain burn rate or spend down tracker for each grant budget
• Coordinate quarterly meetings with faculty PI to review expenses and closeout requirements
• Generate reports, monitor available grant balances, and review data with PIs
• Assist with grant p-card expense reconciliation and statement submission to ensure spending is aligned with grant budgets
• Generate financial reports for sponsored project activity to report on budgets and comparison to actuals
• Ensure grant matching requirements are met and supported by applicable documentation
• Other duties as assigned

Position Duties

• Bachelor's degree
• One year or more of professional experience in grant, contract administration or sponsored projects experience or accounting and finance experience supporting grants
• Proficiency in the use of Microsoft Office Suite including Outlook, Word, and Excel

Minimum Qualifications

• Master's degree 
• Higher education or not for profit grant contract administration experience 
• Experience managing budgets and completing audits
• Demonstrated understanding of compliance regulations including all applicable laws, regulations, policies, and agency requirements
• Experience with Uniform Guidance   
• Experience with grant administrative software such as InfoReady and Cayuse

Other Qualifications

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.  A cover letter, resume, and three professional references with contact information are required. Incomplete applications will not be reviewed.

Review of applicants will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist. All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.

Developing and sustaining a diverse faculty and staff advances West Chester University’s educational mission. West Chester University is an Affirmative Action - Equal Opportunity Employer.