Accounts Receivable Cash App Admin. chez Simmons Foods

Responsible for the timely and accurate recording of all payments received to ensure protection of company assets and optimization of collections.

Essential Position Responsibilites - This is a Salary Non-Exempt position. 

Posts accounts receivable transactions to the internal system.  Retrieves customer payment data from the bank, lockbox and local deposits, including checks, cash, wires, electronic receipts and credit card transactions. Records all revenues by posting transactions to appropriate customer accounts. Investigates as needed when payment information is incomplete. Makes requested adjustments to customer accounts. Maintains spreadsheets, reports and backup of all incoming funds. Performs remote check deposits.

Supports reporting accuracy. . Balances accounts receivable reports and spreadsheets to ensure all payments are accounted for and properly posted in the internal system. Researches any discrepancies and verifies the validity of the balances for all companies. Completes month-end processes and reporting. Regularly generates and saves reports to support audits. 

Cross trains to cover multiple positions. Trains associates in the department to be back up for this position. Maintains and updates standard work instructions as needed. Assists invoicing administrator with invoicing processes, creation of manual invoices and credit memos.

Supports Credit Manager and Customer Service.  This role will work directly with the credit manager and customer service to resolve any open items concerning receipt of payments, unidentified payments, and/or misapplication of payments. 

Problem Solver.  This position will work directly with IT to resolve invoicing and AR system errors.  The role will need to be able to identify errors and think critically to determine cause of error and a long-term solution for error. 

Process Oriented.  Identifies and constantly improves upon existing processes related to cash applications by developing and implementing new tools and/ or guiding automation initiatives. 

Participates as a member of the Team. Participates in the ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforce actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives: Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives: This position description is intended to guide the activities of the person in this position and is not intended to limit the thinking and creativity of the person as to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities: Enters and locates information on a computer. Visually verifies information, often in small print.  Communicates with Customers, Vendors, or Employees via telephone, in person, and/or electronic mail. Enters and locates information on a computer. Visually verifies information, often in small print. Move about in an office environment and surrounding property.

Personal Protective Equipment (PPE): As required by visiting facility.

Travel: None.

Technical Experience: ERP system experience. Must be proficient with a personal computer, 10-key, and Microsoft Office suite, especially Excel. Superior data-entry skills and strong attention to detail.

Industry Experience:

Minimum Education: High School Diploma or equivelent.  

Preferred Education: Some college – accounting classes a plus

We value military experience and welcome veterans to join our team.