Project Manager chez University of Chicago

Department

Crown Research Henly

About the Department

As one of the first schools of social work in the United States, the Crown Family School of Social Work, Policy, and Practice has shaped the field for more than 100 years. As part of the University of Chicago, the Crown Family School shares the University's core values and distinctive intellectual culture. Crown Family School faculty, staff, and students focus on identifying solutions to complex social problems through research, training, and direct community engagement. Guided by an interdisciplinary tradition, Crown Family School scholars conduct innovative research to address interconnected social challenges such as educational inequality, health disparities, crime and violence, poverty, and child and family welfare—working at multiple scales, from individual to policy-level interventions. More than 10,000 Crown Family School graduates in the US and globally hold leadership positions in academia, at nonprofits, in business, and at governmental agencies The Crown Family School is the home of several academic centers. These include the Susan and Richard Kiphart Center for Global Health and Social Development, the Kersten Institute for Urban Education, the Center for Climate, Health and Society, the Smart Decarceration Project, and the Employment Instability, Family Well-being, and Social Policy Network (EINet). More information may be found at https://crownschool.uchicago.edu/.

Job Summary

The position requires a highly motivated and experienced Project Manager for grant-funded research projects within Professor Julia Henly’s Policy Levers for Equitable Employment and Child Care Research Lab. The Project Manager performs a variety of project management support and administrative tasks for multiple research projects. This position will be responsible for coordinating across organizations involved in collaborative research projects; maintaining updated timeline of deadlines and deliverables across projects; scheduling and taking notes at staff meetings and larger research meetings; supporting staff compliance with IRB/CITI training; managing grants administration and financial oversight for ongoing grants; support of new grant proposals (including supporting literature review, proposal formatting, some writing); updating project website; assisting with conference and manuscript submissions; and other miscellaneous administrative tasks.

The incumbent must have outstanding organizational and communication skills, excellent project management abilities, internet search fluency, and strong writing skills. The incumbent must also have strong interpersonal skills and able to communicate both assertively and empathetically to staff members, students, and others with whom they interact as part of this position. The incumbent must possess a strong work ethic, be punctual and reliable, quick to respond to emails, and be able to work collaboratively as well as independently. The incombuant will have a flexible work schedule with days/times developed collaboratively with supervisor. This position requires knowledge of MS Word, Excel, PowerPoint, web design skills, and proficiency at internet searches. Working knowledge of Dedoose, R, SPSS, and Qualtrics preferred but not required.

The term of the assignment is through September 29, 2026, and may be continued, dependent on future funding. The standard working hours are 10-15 hours per week.

Responsibilities

• Financial & Administrative Oversight: Maintain accurate financial records, coordinate with grant administrators on expenditures, and prepare financial reports for funders. Manage office resources, including calendars, supplies, and electronic files. Provides administrative support for the Policy Levers Research Lab as directed. Supervise temporary staff and student workers as needed.
• Project Coordination & Reporting: Develop timelines, delegate responsibilities, and track progress toward research goals. Ensure timely submission of applications and reports, including IRB and funding agency correspondence.
• Coordination across Research Partners: Coordinate with Principal Investigators and research partners at the University of Chicago and partner organizations on project meetings, IRB applications, reports, conference submissions, and compliance-related activities.
• Applies research principles and relevant subject matter knowledge relevant to administer a research project. With a moderate level of direction, manages lab and/or research-related duties and tasks. Helps develop, design and conduct research projects according to plan.
•  Supports data collection and analytical needs of research projects. Conducts literature reviews and helps write reports and manuscripts. Ensures project compliance with different policies, procedures, directives, and mandates.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Master's degree in a related field strongly preferred.

Experience:

• 2-5 years of experience with research project management, preferably in the field of public policy, social work, public administration, early childhood education, developmental psychology, family studies, or other applied disciplines.
• Prior experience with conducting academic and/or policy research.

Preferred Competencies

• Excellent organizational skills and keen attention to detail.
• Ability to balance and prioritize work tasks effectively and on time.
• Strong written and verbal communication skills, including technical editing skills.
• Ability to work with spreadsheets, conduct simple statistics in Excel or another statistical package (e.g., STATA, R).
• Maintain confidentiality and follow university policies regarding data security.
• Working knowledge of policy and practice innovations related to childcare and early education, with an eagerness to develop further knowledge in these areas.

Working Conditions

• Hybrid work schedule possible, on-site at the Hyde Park campus in Chicago, may be required no more than two times per week and often less
• Specific work days/times to be set collaboratively with supervisor, with considerable flexibility to accommodate the project manager’s schedule. Once set, it is expected that the project manager will be available for work during that time, or with advance notice of any schedule modification.

Application Documents

• Resume (required)

Job Family

Research

Role Impact

Individual Contributor

Scheduled Weekly Hours

15

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$33.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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