LOGISTICS COORDINATOR, LAREDO (Laredo, US, 78040) chez Ariston Group: Thermal Comfort | Ariston Group

In the United States, Ariston is a leading manufacturer of premium, high efficiency, and high-quality heating and water heating solutions for residential and commercial applications in North America. Operating with brands including HTP, Ariston, NTI Boilers and American Standard Water Heaters, Ariston USA is headquartered in Providence, RI. with Sales and Distribution locations throughout the US. 
 

Ariston USA is part of Ariston Group, a global leader in sustainable thermal comfort that offers a unique, extensive range of solutions for climate comfort, water heating and air handling, as well as components and burners. Listed on Euronext Milan since November 2021, in 2024 the group reported over 2.6-billion-euro revenues, with over 10,000 employees, direct presence in 40 countries in 5 continents, 28 production sites and 28 research and development centers. The group demonstrates its commitment to sustainability through the development of renewable and high efficiency solutions, such as heat pumps, water heating heat pumps, hybrids, domestic ventilation, air handling and solar thermal systems. The group also stands out for its continuous investment in technological innovation, digitalization, and advanced connectivity solutions. The group operates under global strategic brands Ariston, Elco and Wolf, and brands such as Calorex, NTI, HTP, Atag, Brink, Chromagen, Racold, as well as Thermowatt and Ecoflam in the components and burners business.
 

Based in Laredo, Texas, the Logistics Coordinator provides support to the supply chain activities.  As a Logistics Coordinator, you are responsible for the receiving, distribution, and inventory tasks. The Logistics Coordinator is responsible to prepare the shipping documents, invoices, packing lists and customs paperwork with precision and accuracy.  The individual must ensure that customer satisfaction and performance standards are met with optimum efficiency in a dynamic, goal-oriented environment.  

THE ROLE:
Inventory Management:
•    Monitor and maintain inventory levels to ensure optimal stock availability.
•    Coordinate with suppliers to replenish stock as needed.
•    Conduct regular cycle count audits to verify inventory accuracy and identify discrepancies for both parts and Finished goods.  
•    Manage all external warehouses quarterly inventory process (8+) total. 
•    Remove/receive inventory to all external warehouses in SAP to follow Ariston SOP’s.
•    Mange all parts inventory in our New Bedford Location including periodic cycle counts, annual counts, and scrapping. 
Order Processing:
•    Process purchase orders and ensure timely delivery of goods.
•    Coordinate with vendors and logistics partners to track shipments and resolve any delivery issues.
•    Communicate with internal and external partner stakeholders to provide updates on order status and delivery timelines.
•    Process in SAP all external Warehouse partners internal Transfers Orders to completion. 
•    Manage all quotation of shipping LTL & FTL from Ariston Warehousess & External Partner Warehouses.
Shipping and Receiving:
•    Arrange for the shipment of outgoing orders, including selecting carriers and scheduling pickups.
•    Receive incoming shipments, inspecting for damages and verifying quantities.
•    Update shipping and receiving records in the inventory management system.
Documentation and Compliance:
•    Prepare shipping documents, including invoices, packing lists, and customs paperwork.
•    Ensure compliance with all relevant regulations and standards governing the transportation of goods.
•    Maintain accurate records of all shipping and receiving activities.
•    Maintain Carrier Quotes for all LTL/FTL shipment  booking and recording as needed.  
•    Maintain Carrier Performance Scorecards
•    Manage all external warehouse documentation for all receipts and deliveries from Ariston owned Warehouses to External Partner Warehouses.  
•    Manage (Validation & Approval) of all Monthly invoices & PO’s directly related to our internal shipments and external partner shipments
•    Maintain various KPI spreadsheets in coordination with company standards and policies. 
•    Presentation monthly of all KPI’s to Senior Management via Powerpoint. 
Customer Service:
•    Serve as a point of contact for customer inquiries regarding order status, shipping information, and product availability for internal and external orders to all warehouses and destinations needed.
•    Address any customer concerns or issues related to logistics in a timely and professional manner.
Process Improvement:
•    Identify opportunities to streamline logistics processes and improve efficiency.
•    Collaborate with cross-functional teams to implement process improvements and best practices.

Accepts other responsibilities as requested by the Director of Supply Chain & Logistics.

EDUCATION/EXPERIENCE:
The ideal candidate has a background in Supply Chain/logistics with 3 to 4 years’ experience with a two-year degree in Administrative Support or Associate of Applied Science (AAS) in administrative support working in a manufacturing environment or equivalent. They will also have: 

1.    Computer proficiency; must have intermediate experience with MS Office – Teams, Outlook, Excel, Word, and PowerPoint with 3 to 4 years’ experience.
2.    Expertise in establishing and using modern ERP systems: MRP execution, Inventory Management, Warehousing and Distribution.
3.    Maintaining comprehensive and accurate records with attention to detail.
4.    Excellent telephone skills managing multiple telephone lines while maintaining professionalism.
5.    Excellent communication skills.
6.    Ability to work independently on projects.

OTHER QUALIFICATIONS:
1.    Language Skills – Ability to read, write and speak English/Spanish also a plus.
2.    Mathematical Skills – Ability to apply advanced mathematical concepts. 
3.    Reasoning Ability – Ability to define problems, collect data, establish facts, and draw valid conclusions.  
4.    Vision Requirements – Close and distance vision, color vision, peripheral vision, depth perception; and ability to adjust focus.
5.    Work Environment – Quiet conditions in the office.  Moderate noise conditions in Warehouse area.  
6.    Personal, Protective Equipment - Ability to wear safety glasses and other job related personal protective equipment (PPE) as required.
7.    Travel – As needed, anticipated less than 5%

We are committed to the principle of equal employment opportunity for all people, by offering a work environment accessible, welcoming and inclusive in compliance with legal obligations.