Administrator chez Creative Food Ingredients Inc

Description

Position Type: Part-Time, Temporary (with potential for extension)
Schedule: Monday through Friday, 12:00 PM – 4:30 PM
Duration: Now through December 31, 2025 (extension possible based on business needs) 

This role will provide dynamic cross-functional support for CFI’s front office, performing a variety of administrative and clerical tasks as well as providing Customer Service support. Individual will own responsibility for maintaining all aspects of the daily front office operations.

Essential Job Functions: 

· Greet and manage lobby guests by directing and enforcing all GMP and Safety compliance   policies for visitors, vendors, etc.

· Coordinate front-desk   activities, including petty cash, distributing mail/packages, redirecting   phone calls, and radio correspondence.

· Manage   the process for ordering and maintaining all office supplies, including   copier consumables and service/maintenance.

· Maintain updates for company   documents, including phone list and plant maps.

· Provide exceptional   customer service by assisting customers and brokers with questions pertaining   to current and past orders

· Collaborate with warehouse   to acquire COAs for all upcoming outbound shipments 

· Assist with customer   order input/revisions and customer invoice processing

· Maintain all customer   communications and file them appropriately

· Assist Human   Resources with applicant reference checks, verification of employment and   schedule pre-employment screening test with WPH.

Non Essential Job Functions:

· Support department managers   with special projects 

· Assist other   departments, as needed, with regards to administrative tasks, including daily   Supervisor Reports

· Maintain records for   sales & use tax and CFI utilities

· Manage information   sharing via internal TV system

Requirements

Requirements:

· 1-2 years of   experience working in an office setting 

· Exceptional written   and verbal communication skills, including telephone etiquette

· Well organized,  dedicated, reliable, and flexible

· Must be self-motivated   and able to work independently

· Experience using   Microsoft Office

· Strong attention to   detail aptitude

· Confidentiality   required

Other Skills/Abilities:

· Microsoft NAV   Experience preferred

· Food Manufacturing   Experience is preferred

· Ability to multi-task   and manage staff, in a fast paced environment

· Ethical conduct

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

The employee is required to talk and hear. The employee is often required to sit and use his  or her hands and fingers, to handle or feel. The employee is occasionally required to  stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or  crawl.

Vision abilities required for this job include close vision.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

The Americans with Disabilities Act of 1990 (ADA) prohibits discrimination by employers, in compensation and employment opportunities, against qualified individuals with disabilities who, with or without reasonable accommodation, can perform the “essential functions” of a job. A function may be essential for any of several reasons, including: the job exists to perform that function, the employee holding the job was hired for his/her expertise in performing the function, or only a limited number of employees are available to perform that function.