Founding Registrar - YES Prep West Elementary (Immediate Opening) chez YES Prep Public Schools

Job Description

POSITION: Registrar Elementary

REPORTS TO: Director of Campus of Operations

POSITION TYPE: 12-month

START DATE: 25-26 School Year

COMPENSATION: $19.86-$24.69 per hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture. 

Some quick stats about us:

• 19,500+ Students
• 2,200+ Team Members
• 15 Secondary Campuses
• 11 Elementary Campuses
• 92% Students Who Qualify for Free/Reduced-Price Lunch
• 96% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025

THE ROLE

When you join the YES Prep team, some of the exciting work and responsibilities will include:

All mandated data is submitted on time and error free  

• 100% of Family Income Surveys and/or lunch applications are collected  
• Checking and reviewing a variety of data for accuracy, completeness, and conformance to established standards and procedures;
• Completing data verification and corrective action set by Home Office internal audit results;
• Preparing reports and audit results to share with leadership team;
• Filing & following up on TREX requests until complete student records are received; 
• Ensuring compliance with all state, federal and organizational policies and procedures with regards to student data;
• Reviewing student records for documents related to Special Populations status and flagging the appropriate administrators to identify & serve students
• Monitoring student records to ensure compliance with academic regulations and/or any special program flags; all data pertaining to information including attendance, grade reporting, special programs and balancing data to manual records;
• Managing and maintaining student and PEIMS data entry in student information system, including but not limited to special programs, demographics, EL, etc.;
• Serving as a liaison between campus personnel and Home Office regarding student information and attendance;

Campus maintains or is above ADA 

• Running attendance reports during homeroom and ADA
• Maintaining attendance records and generate reports for school leadership;
• Communicating with teachers to ensure attendance is taken accurately and on time;
• Creating and entering attendance rosters for student trips or alternate schedule days;
• Creating and distributing compulsory attendance letters warning parents of student absences;
• Processing teacher correction forms and making all changes necessary in attendance database; 
• Collect all supporting attendance documents and organize by PEIMS reporting code

Campus maintains 0 missing grades at the end of each grading cycle

• Assisting the Director of Campus Operations with grade reporting verification process;
• Publishing all grades for families in the SIS by district deadlines;
• Provide support through office hours and information sessions around grading each quarter

New student registration data is approved and accurate in Skyward

• Establishing and maintaining student files ensuring all personal and academic records are kept current and accurate including the confidentiality of such files;
• Requesting supplies to maintain student files in a timely manner;
• Organizing, managing, and leading the enrollment, registration and withdrawal processes for all students;
• Collaborating with testing coordinator to ensure state testing records and scores are displaying accurately in the student information system and filed in students’ cumulative folders;
• Maintaining the distribution of student information to all responsible personnel of special programs and campus personnel;
• Conducting and fulfilling student record requests for students, families, school personnel and external stakeholders;
• Reviewing home language survey to ensure all students are tested & placed in the appropriate language of instruction
• Create, plan and execute a successful Pre-K Round Up;
• Prepare record requests for students who enroll at another school;
• Additional duties as assigned.

THE PERSON

We seek staff with a multitude of backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

• High School Diploma/GED
• At least 2 years of an exemplary record working in a fast-paced office environment
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
• Ability to work outside of normal hours and on weekends

• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Ability to juggle multiple tasks and initiatives at once
• Demonstrated ability to work on a team
• A dedication to learn, grow, and develop as a professional

THE NICE TO HAVES

• Associate’s Degree
• Bilingual in Spanish

THE MUST HAVE BELIEFS

• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations + high accountability = high performance and high growth

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference.  At YES Prep, you have an opportunity to join a family of educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

THE PERKS

• Compensation – This position is a non-exempt, hourly position; offers commensurate with experience.

• Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.

• Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.

• Paid Time Off – Employees working 20+ hours a week receive 15 days of Paid Time Off in addition to the system closures during the Academic Calendar.

• Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid at 100%, based on eligibility and tenure.

• Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.

• Avantages supplémentaires