Asset Management Operations Assistant - France chez M7 Real Estate

The Company

M7 is a European real estate investment management firm with €5bn assets under management across nine European countries. The team at M7 are experts in the logistics sector, with a primary focus on acquiring big box and last mile logistics assets across Europe.

M7 has a value-oriented investment philosophy combined with an active, hands-on asset management platform. The in-house, on the ground real estate experience available to the business through its pan-European platform together with its market leading information and data management systems, ensure that M7 can maximise value.

Role Description

Responsible for property control and reporting, the Asset Management Operations Assistant plays a key supporting role in the day-to-day administration of asset management activities. This includes contract handling, tenant communication, approval processes, municipal liaison, and coordination of key systems and documents. The role ensures operational efficiency, compliance, and smooth communication between internal teams and external stakeholders.

Key Responsibilities

1. Contract Management

· Draft, issue, and track various contracts including leases and amendments (via email or DocuSign)

· Monitor and support contract execution and settlement

· Liaise with internal teams regarding the Lease Process

2. Tenant Contact

· Notify and follow up with tenants for required documents (e.g. bank deposits/guarantees)

· Support onboarding and compliance communication

· Updating memo’s in the system

3. Approval Coordination

· Manage approval workflows for work orders, leases, business matters, and write-offs

· Liaise with Asset and Property Managers to settle related items

4. Municipality Liaison

· Save, process, and transmit municipal assessments

· Coordinate with auditors on objections when necessary

· Generate rental statements for municipalities upon request

5. System & Document Management

· Maintain document systems (SharePoint, Yardi, physical files)

· Assist our team in their administrative tasks – including archiving, document management and classification

· Ensure filing accuracy and document version control

6. Meeting Coordination

· Schedule and prepare for bi-weekly Asset Manager meetings

· Track pending cases, proposal drafts, guarantee statuses, and Yardi checks

7. Template Maintenance

· Create and update templates for agreements, letters, and forms

8. Acquisition Support

· Assist with purchases and sales

· Support coordination with Acquisitions and Asset Management teams

9. Property Management Coordination

· Review and update Property Management Agreements (PMAs) in consultation with the l team

· Chamber of Commerce Administration. Process changes related to directors, company addresses, professional licences etc.

10. EPC Label Handling

· Management of energy data collection from tenants and implementation in Deepkie or Measurable systems for example

· Sending reminders to tenants to be able to collect consumption data

11. Bankruptcy Monitoring

· Track and update the status of tenant bankruptcies in coordination with legal processes.

12. Refinancing Support

· Provide necessary documentation to valuers (legal, lease, and technical) for refinancing purposes.

· Assist in drafting and maintaining a mini data room.

Skills & Experience Required:

· Fluent or native French & English

· Strong organisational and administrative skills

· Familiarity with contract processes and legal document handling

· Team player who thrives in a fast-paced environment and can juggle multiple priorities simultaneously

· Confidence in managing multiple stakeholders and deadlines, comfortable using digital tools (e.g. SharePoint, Yardi, DocuSign)

· High attention to detail and ability to handle confidential information

· Strong written and verbal communication skills

· Able to adapt to a changing and evolving job role

· Positive, proactive, can-do attitude and problem-solving skills