Office Administrator, Marketing chez Region 4 Education Service Center

Classification: Support Staff

Exemption Status/Test: Non-exempt

Job Grade: 4

Department: Marketing

Reports to: Director of Marketing

Job Goal:

Support the Marketing team in meeting center-wide marketing and communication goals and provide secretarial assistance for an orderly, efficient, and professional office atmosphere in support of the ESC’s goals and objectives.

Qualifications:

Education

• High school diploma or GED
• Recent coursework in Marketing, Communications, English, Journalism, or related field, preferred

Experience:

1. Three years of experience as a secretary/office manager
2. 1 -2 years of related work experience in communications, marketing, or in a related field

Special Knowledge and Skills:

1. Excellent written and oral communication skills
2. Ability to organize and manage multiple projects, priorities, and meet deadlines with attention to detail
3. Proficiency in a variety of software programs such as Microsoft Suite, Adobe Suite, Canva, and mass-email applications

Major Responsibilities:

1. Assist the Director of Marketing and marketing team members to achieve department goals.
2. Perform administrative tasks, including organizing, filing, scheduling appointments, storing electronic files, and maintaining department contact lists.
3. Support the department by drafting written content and helping to develop marketing assets.
4. Participate in planning and executing of departmental meetings and special events.
5. Assist the Director of Marketing and marketing team to plan and execute projects, as well as maintain and report on relevant budgets.
6. Assist with other activities that support marketing team members to meet the organization’s goals, as needed.

Supervisory Responsibilities:

None

Physical Demands/Environmental Factors/Mental Demands:

Frequent use of standard office equipment; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions (keyboarding and use of mouse); occasional light lifting and carrying (less than 15 pounds); may work prolonged and irregular hours; work with frequent interruptions; maintain emotional control under pressure.