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Administrative Representative chez None

None · St. Catharines, Canada · Onsite

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About the Role:

As part of the Administrative Services Divisional team, you are responsible for providing general administrative support to management and any administrative co-ordination associated with the Parks, Recreation and Culture Services Department.

What You'll be Doing:

  • Tracking and follow up on divisional projects and tasks, creation of required documents, preparation of materials and council report coordination.
  • Provide administrative support for Programs and Cultural Services and Parks and Facilities divisions, including by-law compliance administration, third party service and billing, visa reconciliation, file management, central key holding and distribution for all PRCS facilities.
  • Process timesheets and related tracking, seek clarification for accurate data in support of payroll including running reports, and identifying errors.
  • Prepare and process documentation for accounts payable and budget administration.
  • Receive visitors, deliveries and cash pick-ups, field general calls, ordering and distribution of supplies, and records management.
  • Process improvement input and execution, procedure creation and review, peer training, and special projects.

What's Required:

  • Grade 12 education or equivalent.
  • Minimum of one (1) year experience in an administrative position is preferred.
  • Ability to adapt quickly to new software.
  • Professional written and verbal communication skills.
  • Analytical and detail oriented.
  • Ability to multi-task and prioritize effectively.
  • Ability to make decisions independently within a fast-paced environment.
  • Proven experience in Microsoft Office Suite.
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