Administrative Representative en None

About the Role:

As part of the Administrative Services Divisional team, you are responsible for providing general administrative support to management and any administrative co-ordination associated with the Parks, Recreation and Culture Services Department.

What You'll be Doing:

• Tracking and follow up on divisional projects and tasks, creation of required documents, preparation of materials and council report coordination.
• Provide administrative support for Programs and Cultural Services and Parks and Facilities divisions, including by-law compliance administration, third party service and billing, visa reconciliation, file management, central key holding and distribution for all PRCS facilities.
• Process timesheets and related tracking, seek clarification for accurate data in support of payroll including running reports, and identifying errors.
• Prepare and process documentation for accounts payable and budget administration.
• Receive visitors, deliveries and cash pick-ups, field general calls, ordering and distribution of supplies, and records management.
• Process improvement input and execution, procedure creation and review, peer training, and special projects.

What's Required:

• Grade 12 education or equivalent.
• Minimum of one (1) year experience in an administrative position is preferred.
• Ability to adapt quickly to new software.
• Professional written and verbal communication skills.
• Analytical and detail oriented.
• Ability to multi-task and prioritize effectively.
• Ability to make decisions independently within a fast-paced environment.
• Proven experience in Microsoft Office Suite.